Proposal Manager

About This Opportunity

We are representing a confidential technology services organization seeking a Proposal Manager to join their team as an individual contributor. This role will coordinate RFP, RFI, RFQ, and bid responses, working under the direction of senior proposal leadership to deliver compliant, professional proposal packages in a fast-paced environment.

This is a remote position for candidates based in the United States.

Responsibilities

As Proposal Manager, you will:

• Manage assigned RFP, RFI, RFQ, and bid responses under senior leadership direction
• Review and analyze solicitation documents, including requirements, evaluation criteria, timelines, forms, and submission instructions
• Create response plans, compliance matrices, content outlines, schedules, and task assignments for each opportunity
• Assemble cross-functional response teams including sales, technical, delivery, finance, operations, and subject matter experts
• Identify required content and determine whether appropriate material exists in prior responses, templates, or approved libraries
• Assign content requests to internal resources with clear communication of requirements, deadlines, and deliverables
• Follow up with contributors on outstanding content and escalate delays or issues as needed
• Collect, organize, and consolidate responses from multiple contributors into cohesive proposal packages
• Write, edit, and refine proposal content to improve clarity, consistency, grammar, formatting, and alignment with solicitation requirements
• Develop or coordinate standard proposal components including executive summaries, solution descriptions, project approaches, qualifications, resumes, and case studies
• Ensure responses address all requirements and follow required structure, format, and submission instructions
• Coordinate internal reviews and approvals while maintaining version control throughout the response process
• Work with pricing, finance, delivery, and technical resources to incorporate accurate solution details, cost information, and staffing plans
• Track addenda, amendments, and clarifications as directed
• Prepare final proposal packages for internal approval and submission
• Maintain an organized database of prior responses, reusable content, case studies, resumes, certifications, and proposal materials
• Evaluate completed proposals for content that may be repurposed or added to the content library
• Maintain content metadata to support efficient future searches and reuse
• Support post-submission activities including clarification responses, revisions, and follow-up materials
• Document lessons learned and contribute to improvements in proposal workflows, templates, and content management practices
• Track assigned proposal activity, deadlines, status, and outcomes for reporting
• Complete ongoing security awareness training and comply with company policies

What We're Looking For

Required Experience and Skills:

• 3–5 years of experience in proposal coordination, RFP/RFI response management, sales support, technical writing, project coordination, or related field
• Strong ability to interpret and organize complex solicitation documents and translate requirements into clear work plans
• Excellent writing, editing, proofreading, and document-formatting skills
• Experience coordinating contributions from cross-functional teams and subject matter experts
• Ability to manage multiple deadlines, priorities, versions, and contributors simultaneously
• Strong follow-through and comfort appropriately reminding contributors about outstanding assignments
• Ability to identify reusable content and organize information for future retrieval
• Strong attention to detail and commitment to accuracy, consistency, and compliance
• Ability to create professional, cohesive documents from content provided by multiple contributors
• Strong organizational, communication, and time-management skills
• Ability to work effectively as an individual contributor without direct reports
• Proficiency with Microsoft Office, document-management tools, collaboration platforms, and proposal-management systems
• Ability to quickly learn new technologies, systems, processes, and solution offerings
• Must be based in the United States

Preferred:

• Experience in a technology services, professional services, consulting, or similar environment

How We Work With You

Our talent team at Get A Job.ai partners with leading organizations to connect exceptional candidates with outstanding opportunities. When you apply through our platform, a dedicated recruiter will review your qualifications and schedule an initial screening. If there's a strong match, we will submit your profile to our client for consideration and guide you through each stage of their interview process.

Please apply exclusively through Get A Job.ai. Do not attempt to contact the client directly, as all applications must be submitted through our recruiting process to be considered.

Pay

Pay details have not been disclosed for this role. Compensation information will be discussed during the screening process with our recruiting team.

Equal Employment Opportunity: Get A Job.ai is committed to inclusive hiring practices. We welcome applications from qualified candidates of all backgrounds and work with client organizations that share our commitment to equal opportunity employment.