Remote Executive Operations Assistant- CEO Support

About This Opportunity

Our talent team at Get A Job.ai is representing a confidential education technology organization in their search for a Remote Executive Operations Assistant to support the CEO. This is a unique opportunity to work directly with a founder building innovative educational programs, where your organizational expertise and communication skills will be essential to daily operations.

As the right hand to the CEO, you'll manage high-volume communications, coordinate strategic scheduling, and build operational systems that enable leadership to focus on growth. This role is perfect for someone who excels at written communication, thrives on structure, and can anticipate needs before they're expressed.

Responsibilities

You'll serve as the primary gatekeeper and communications manager for the CEO, with core duties including:

• Manage and organize the CEO's inbox with a goal of maintaining Inbox Zero through systematic triage and prioritization
• Draft and send email responses independently on behalf of the executive, maintaining consistent voice and professionalism
• Ensure all communications receive responses within 24 hours, building trust with parents, partners, and stakeholders
• Optimize calendar management, scheduling prospect meetings as highest priority while protecting deep work time in mornings
• Coordinate meeting logistics for prospects, lead-generation partners, and investors based on strategic priority levels
• Lead weekly structured check-in meetings with the CEO to align on priorities and operational needs
• Support content production workflows including social media management and podcast coordination
• Assist with campaign management and reporting for digital advertising initiatives
• Document standard operating procedures and playbooks for repeatable tasks
• Maintain task management systems and improve operational efficiency through process optimization

What We're Looking For

Required Experience & Skills:

• 3+ years as an Executive Assistant, Executive Operations Assistant, or Operations Manager supporting a founder or C-level executive
• Exceptional written English communication skills with proven ability to represent executives professionally via email
• Demonstrated experience managing high-volume inboxes and implementing structured email systems
• Strong organizational skills with ability to prioritize competing requests and manage deadlines independently
• Experience with strategic calendar management and meeting coordination
• Systems-oriented mindset with strong attention to detail and consistent follow-through
• Proactive problem-solving abilities and skill in anticipating communication needs
• High emotional intelligence and professional judgment when handling external stakeholder communications
• Proficiency with task management and productivity tools such as Asana, Notion, Superhuman, or similar platforms
• Ability to work independently while maintaining regular communication with leadership
• Comfortable learning and replicating an executive's communication style for independent correspondence

Technical Requirements:

• Reliable high-speed internet connection
• Modern laptop with multi-core processor
• Noise-canceling headset for clear communication

How We Work with You

When you apply through Get A Job.ai, one of our recruiters will review your qualifications and conduct an initial screening. We'll discuss your executive support experience, communication style, and organizational approach to ensure alignment with our client's needs. Strong candidates will then be submitted to our client for consideration. Please do not attempt to contact the client organization directly, as all communications must flow through our recruiting team to ensure a professional process.

Position Details

Location: Fully remote position open to candidates based in Mexico and Latin America

Employment Type: Full-time

Benefits include: International work experience, remote flexibility, collaborative team environment, learning and development opportunities, potential performance bonuses, paid time off, and health benefits after 3 months

Equal Employment Opportunity

Get A Job.ai is committed to inclusive recruiting practices. We welcome applications from candidates of all backgrounds and work with our clients to ensure fair hiring processes.