EA / workplace manager

About This Opportunity

We are representing a confidential preventive health technology company based in Paris. Our client is building innovative solutions at the intersection of longevity science and AI, operating in a fast-growth environment with ambitious expansion plans across Europe.

We're seeking a strategic, proactive Executive Assistant and Workplace Manager who will serve as the operational backbone of the Paris headquarters. This role combines high-level founder support with hands-on office management, requiring someone who thrives in dynamic, high-velocity environments.

Responsibilities

• Manage complex, multi-timezone calendars and travel logistics for founders, ensuring optimal time allocation and preparation for key meetings
• Support founders through critical events including board meetings, investor sessions, and strategic partner discussions
• Triage high-volume communications and maintain accountability on follow-ups with investors, partners, and ecosystem stakeholders
• Oversee the Paris office end-to-end: vendor relationships, facility management, and hosting VIP visitors
• Handle operational workflows including invoice payments, expense tracking, accounting coordination, and HR administration
• Design and execute logistics for team events and marketing activations as the company scales
• Act as gatekeeper and founder proxy, managing stakeholder access while protecting deep work time
• Support employee onboarding and ensure a world-class work environment for local and visiting team members

What We're Looking For

• 1 to 3+ years in a demanding, fast-growing environment (Series A/B startup preferred) or rigorous professional services (law, finance, consulting)
• Fluent in both English and French
• Proven ability to anticipate needs and take radical ownership with complete follow-through
• Comfortable with rapid context-switching between strategic calendar management and hands-on operational tasks
• Strong proficiency with AI tools and ability to learn new systems quickly
• Willingness to handle any task that needs doing, regardless of seniority or glamour
• Experience acting as a professional gatekeeper with investors and senior stakeholders
• Rigorous approach to operational administration: invoices, expenses, basic HR workflows
• Strong stakeholder management skills and pride in building excellent workplace culture
• Passion for health technology and preventive medicine

This role may not be suitable if you: require clearly defined responsibilities, prefer advisory over execution, have only worked in large established organizations, need complete information before acting, prioritize strict 9-5 schedules, or are uncomfortable with frequent pivots and urgent requests.

How We Work With You

Candidates apply directly through Get A Job.ai. Our talent team conducts an initial screening to understand your experience and career goals. Qualified candidates are then presented to our client for consideration. Please do not attempt to contact the employer directly—all communication flows through our recruiting team to ensure a professional, organized process.

This is an on-site position based at the Paris headquarters. The work environment emphasizes velocity, rigor, and radical ownership, with extensive use of AI tools to automate routine work and focus on high-impact activities.

Pay

Compensation details will be discussed during the screening process and are competitive for the Paris market and candidate experience level.

Equal Opportunity: Get A Job.ai is committed to inclusive recruiting practices. We partner with employers who value diverse perspectives and welcome applications from candidates of all backgrounds.