Workplace Coordinator

About This Opportunity

We are representing a confidential healthcare technology organization in their search for a Workplace Coordinator based in Shoreditch, London. This is a full-time, onsite position working Monday through Friday.

Our client is transforming how healthcare professionals work by building digital solutions that serve the majority of primary care practices across the UK. Their platform streamlines patient communication, appointment scheduling, administrative workflows, and clinical documentation.

Responsibilities

• Manage daily office operations including reception duties, building checks, deliveries, post management, and meeting room maintenance
• Plan and execute company celebrations and cultural events, including sourcing suppliers, managing budgets, and preparing contingency plans
• Serve as the primary point of contact for visitors, managing security passes and delivering an exceptional front-of-house experience
• Oversee facilities and maintenance, including stock management, refreshments, and coordinating with landlords, contractors, and suppliers
• Identify opportunities to automate manual workflows for issue reporting, capacity tracking, and event management
• Collaborate with cross-functional teams including IT, People Operations, Finance, and kitchen staff
• Provide coverage and support across the workplace function as needed

What We're Looking For

• Proven experience in customer-facing roles such as workplace coordination, front of house, hospitality, or customer service
• Meticulous attention to detail with strong documentation habits
• Self-starter mindset with the ability to proactively identify and resolve issues
• Experience managing facilities work, general maintenance, and vendor relationships
• Strong planning and organizational skills for events, logistics, and daily operations
• Tech-savvy with the ability to quickly learn new software and systems
• Resourceful, collaborative approach with a proactive attitude

How We Work With You

When you apply through Get A Job.ai, our recruiting team will review your application and conduct an initial screen. If there's a strong match, we will submit your profile to our client for consideration. Please do not contact the employer directly—all communication should flow through our talent team to ensure the best experience for everyone involved.

Pay

Pay via Get A Job.ai: £32,000 – £36,000. Our client also offers equity compensation and a comprehensive benefits package including flexible benefits allowance, 28 days holiday plus bank holidays, work-from-anywhere flexibility, enhanced parental leave, and complimentary meals prepared by an onsite chef.

Equal Opportunity: Get A Job.ai is committed to inclusive hiring practices. We welcome applications from candidates of all backgrounds and work with our clients to ensure fair and equitable recruitment processes.