Ancillary Meeting Manager (US, Virtual, NOAM)

About This Opportunity

We are representing a confidential meetings and events organization in their search for an Ancillary Meeting Manager to support Life Sciences clients. This virtual role focuses on managing ancillary meetings connected to Congresses, HCP engagement programs, and compliance-driven client work. You'll oversee planning, logistics, budgets, and execution in a highly regulated environment where precision and professionalism are essential.

Our talent team is looking for someone who thrives on bringing order to complexity and managing multiple stakeholders across timelines, vendor relationships, and detailed deliverables.

Responsibilities

• Manage ancillary meetings tied to Congresses from registration through on-site execution, ensuring timelines and deliverables stay on track
• Coordinate attendee management including HCP invitations, registrations, travel arrangements, and on-site logistics
• Maintain compliance with pharmaceutical industry regulations, including accurate documentation and audit-ready processes
• Build and maintain strong client and vendor relationships, leading planning calls and offering guidance on best practices
• Track meeting budgets, review billing, reconcile final costs, and communicate financial updates throughout the planning cycle
• Source and manage outside vendors, negotiate contracts, and ensure service delivery meets client expectations

What We're Looking For

• 3+ years of experience managing ancillary meetings in conjunction with Congresses
• 2+ years of account or client management experience in a deadline-driven, structured environment
• 2+ years managing outside vendors, sourcing services, and negotiating contracts
• Strong attention to detail and comfort working in compliance-focused, highly regulated settings
• Pharmaceutical industry experience preferred
• Convention registration and international planning experience a plus
• College degree preferred
• Authorized to work in the United States or Canada
• Willingness to travel less than 25%

How We Work With You

Candidates apply directly through Get A Job.ai. Our recruiting team will conduct an initial screening to understand your background and match you with the right opportunity. Once we confirm mutual interest, we will submit your profile to our client for consideration. Please do not contact the client directly, as all communication is managed through our team to ensure a smooth and professional process.

Pay

Pay via Get A Job.ai is based on skills, qualifications, experience, and geographical location. For candidates in applicable US jurisdictions, the range is $60,000 - $68,000 USD. For candidates in Canada, the range is $60,000 - $65,000 CAD.

Equal Employment Opportunity: Get A Job.ai is committed to providing equal employment opportunities to all applicants regardless of race, color, religion, sex, national origin, age, disability, or any other protected characteristic. We celebrate diversity and are dedicated to creating an inclusive environment for all candidates.