Office Coordinator (Professional Services Specialist 4)

Join Ramapo College of New Jersey as an Office Coordinator (Professional Services Specialist 4) in this full-time position located in the US. Positioned at a premier public liberal arts institution set on a stunning 300-acre campus in the foothills of the Ramapo Mountains, just minutes from New York City, this role offers the opportunity to support academic excellence and institutional operations.

What This Role Involves

As an Office Coordinator at Ramapo College, you'll be the organizational hub for your department or administrative unit, keeping daily operations flowing smoothly through skilled management of communications, scheduling, and office functions. You'll balance diverse responsibilities—from calendar coordination and event logistics to correspondence handling, record maintenance, and stakeholder relations. This position requires someone who is self-directed, detail-oriented, and thrives in the collaborative environment of a higher education setting.

Key Responsibilities

• Coordinate schedules, manage calendars, and organize meetings for multiple staff members and departments
• Prepare and maintain correspondence, reports, documents, and filing systems with high accuracy
• Receive visitors, handle phone inquiries, and route communications to appropriate personnel
• Support event planning, arrange travel, and manage logistical coordination as requested
• Process administrative paperwork, track records, and ensure compliance with institutional procedures
• Assist with special projects and contribute to departmental efficiency and team collaboration

What You Bring

• Demonstrated experience in administrative or office coordination within a professional environment
• Strong organizational abilities with proven capacity to prioritize and manage competing demands
• Excellent written and spoken communication skills with careful attention to accuracy
• Competency with Microsoft Office applications, email platforms, and standard office technology
• Professional demeanor and interpersonal skills with ability to work across diverse teams
• High school diploma or equivalent required; post-secondary education preferred

Why Join Ramapo College of New Jersey

Ramapo College is the state's premier public liberal arts institution where students develop the confidence, skills, and perspective to succeed in a rapidly changing world. When you join our team, you become part of a mission-centered community committed to excellence and student success. The college's distinctive setting—combining the natural beauty of the Ramapo Mountains with accessible proximity to New York City's resources—creates an energizing professional environment where your work directly supports educational impact and institutional growth.

Next Steps

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.