HR Administrative Assistant

Griffin Staffing Network is hiring an HR Administrative Assistant to join our Springfield office in Hampden County. In this full-time role, you'll be the backbone of our human resources operations, supporting our team with essential administrative, recruiting, and employee management tasks.

About the Role

As an HR Administrative Assistant, you'll handle diverse responsibilities that keep our hiring process running smoothly and our personnel records organized and compliant. This position offers hands-on experience across multiple HR functions in a professional, fast-paced environment.

What You'll Do

• Assist with recruiting and hiring activities, including job posting coordination and candidate screening
• Prepare and process new employee onboarding paperwork, including I-9 verification, W-4 forms, and personal information documentation
• Handle employment verification requests and manage E-Verify processes in compliance with federal requirements
• Maintain organized personnel files both physically and within our HR management system
• Input HR and applicant data into company systems with accuracy and attention to detail
• Answer and respond to HR-related questions from employees, managers, and external contacts
• Coordinate with external vendors, staffing partners, and government agencies as needed
• Orient and welcome new employees, ensuring smooth transitions into the organization

What We're Looking For

• Proficiency with HR software, applicant tracking systems, and standard office applications
• Strong organizational and time management skills with ability to manage multiple priorities
• Excellent written and verbal communication for clear interaction with staff at all levels
• Accuracy and attention to detail, especially when handling sensitive personnel documentation
• Familiarity with employment verification, I-9, and E-Verify processes preferred
• High school diploma or equivalent (some college or HR coursework a plus)
• Ability to maintain confidentiality and handle sensitive HR information professionally

About Griffin Staffing Network

Griffin Staffing Network is a staffing and recruitment firm serving the Springfield and Hampden County region, connecting qualified candidates with employers across multiple industries.

How to Apply

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.