Receptionist & Facilities Coordinator

Clarivate is recruiting a full-time Receptionist & Facilities Coordinator for our London office. In this role, you will be both the welcoming face of our organisation and the organised professional ensuring our facilities and day-to-day operations run seamlessly.

What This Role Involves

This full-time position in London sits at the crossroads of client relations and operational management. You'll manage our reception desk with professionalism and warmth, coordinate facilities and office logistics, and provide administrative support across the site. Your dual focus means every day brings visitor interactions, administrative tasks, and facilities coordination work—all essential to maintaining a productive, welcoming workplace for our teams and guests.

Core Duties

• Greet and welcome visitors; direct them to appropriate departments and maintain a professional reception area
• Answer incoming calls, manage voicemails, and route enquiries to the correct teams
• Coordinate meeting room bookings, manage office supplies, and track equipment maintenance
• Support office facilities management including security, cleanliness, health and safety standards, and contractor liaison
• Handle general office administration and correspondence to support day-to-day operations
• Respond to ad-hoc requests and provide flexible support across departments as needed

Requirements

• Experience in a receptionist, front office coordination, or facilities management role
• Outstanding communication skills—written, verbal, and interpersonal
• Proven organisational abilities with strong attention to detail
• Competence with Microsoft Office and standard office IT systems and software
• Ability to prioritise tasks, remain professional under pressure, and support multiple functions
• Right to work in the United Kingdom

About Clarivate

Clarivate is a globally recognised provider of trusted information, analytics, and insights serving academic institutions, governments, corporate organisations, and legal professionals. Our mission is to advance innovation and support research and decision-making across these sectors. With offices worldwide, including our London base, we're committed to fostering a collaborative workplace where talented individuals contribute to meaningful work that impacts global knowledge and discovery.

Apply Today

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