Office & Team Assistant (all genders) – Part-Time

About This Opportunity

We are representing a confidential SaaS client in Berlin who is seeking an Office & Team Assistant for a part-time, hybrid position. Our talent team at Get A Job.ai is exclusively managing candidate submissions for this role.

This is an excellent opportunity for an organized, hands-on professional who thrives on variety—from maintaining a welcoming office environment to providing executive-level calendar and logistics support. You'll work directly with leadership while keeping day-to-day operations running seamlessly.

Responsibilities

• Manage the physical office environment in Berlin, ensuring workspace areas remain organized, tidy, and welcoming each morning
• Oversee the complete returns process: receive packages, track inventory via Excel, and process items within tight daily timeframes
• Provide strategic calendar management and travel coordination for C-level executives, proactively preventing scheduling conflicts
• Collaborate with internal teams to foster a positive, organized workplace culture for employees and visitors
• Handle operational tasks with autonomy, anticipating needs and resolving issues independently

What We're Looking For

Experience:

• Background in office management, team assistance, or customer-centric hospitality roles (hotel reception, premium service desk)
• Previous work in fast-paced environments requiring both physical coordination and digital organization
• Experience in international startup, scale-up, or SaaS environments is a plus

Skills:

• Proficiency with Google Workspace (especially Google Calendar) and Microsoft Excel for data tracking
• Strong written and verbal communication skills in both English and German
• Exceptional organizational abilities with dynamic prioritization of competing tasks

Mindset:

• Hands-on and proactive approach—you identify what needs attention and take immediate action
• Highly autonomous with ownership mentality over your operational domain
• Professional discretion and maturity required for executive-level collaboration

How We Work With You

Candidates apply directly through Get A Job.ai. Our recruiting team will conduct an initial screen to understand your background and fit for the role. Qualified candidates will then be submitted to our client for consideration. Please do not contact the employer directly—all communication flows through our talent team to ensure a smooth, professional process.

Pay

Compensation details will be discussed during the screening process with our recruiting team.

Additional Benefits (via client): 26 days annual leave plus discretionary additional days, education budget for professional development, employee discount platform, monthly flexible benefits budget, and multicultural team environment.

Get A Job.ai is an equal opportunity recruiter. We encourage applications from candidates of all backgrounds and experiences.