INTERNSHIP: Recruiting Operations Assistant

About This Opportunity

Our talent team is representing a confidential professional services organization seeking a Recruiting Operations Assistant intern for a three-month engagement from October 2026 through January 2027. This is an excellent opportunity for a college student to gain hands-on experience in recruiting operations, candidate management, and business administration while supporting real client work.

This role is administratively focused and involves supporting recruiting workflows, operations coordination, and light marketing tasks. You'll work directly with experienced recruiters and leadership, handling time-sensitive and confidential responsibilities that keep the business running smoothly.

Location: Remote within Wisconsin (must be a Wisconsin resident)
Duration: October 2026 – January 2027
Hours: Part-time internship

Responsibilities

As a Recruiting Operations Assistant, you will provide critical support across recruiting, operations, and marketing functions:

• Schedule phone and on-site interviews using Outlook and shared calendars
• Conduct initial phone screens with candidates using structured templates and document conversation notes accurately
• Manage candidate communication, follow-ups, and interview scheduling logistics
• Update and maintain applicant tracking systems and internal recruiting databases
• Post job openings and manage job-related documentation
• Organize shared folders, documents, and internal files across multiple systems
• Support data entry, reporting, projects, and internal process documentation
• Provide administrative assistance to recruiters managing multiple client projects
• Assist with basic marketing tasks including content updates, material organization, and research
• Support sales and marketing initiatives through research, list building, and data cleanup
• Help maintain consistency across documents, templates, and materials

What We're Looking For

• Currently enrolled in college; majors in Business, Marketing, Communications, HR, or related fields preferred
• Strong administrative and organizational skills with exceptional attention to detail
• Comfortable conducting professional phone conversations with candidates and internal teams
• Proficiency with Microsoft Office Suite, especially Outlook and Excel
• Genuine interest in learning about recruiting operations and talent acquisition
• Experience or coursework in marketing, marketing tools, and content strongly preferred
• Ability to manage multiple tasks and deadlines independently without constant supervision
• Professional demeanor and strong business judgment
• Proven ability to handle confidential information responsibly
• Must reside in Wisconsin

What you'll gain: Hands-on experience supporting real client recruiting projects, exposure to recruiting systems and workflows, training in candidate sourcing and screening, practical administrative skills that employers value, and direct mentorship from experienced recruiting professionals.

How We Work With You

Candidates apply directly through Get A Job.ai. Our recruiting team will review your application and conduct an initial screening. Qualified candidates will be submitted to our client for consideration. Please do not attempt to contact the client directly, as all communication should flow through our team to ensure a professional and organized process.

Pay

Pay via Get A Job.ai: $16 per hour

Get A Job.ai is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants.