Global Personnel Administration, HR Ops specialist

About This Opportunity

We are representing a confidential e-commerce organization in their search for a Global Personnel Administration and HR Operations Specialist based in Bordeaux. Our client is undertaking a significant transformation of their personnel administration function across multiple geographies, and this role will be instrumental in defining, building, and industrializing their global approach.

This is a unique opportunity to own both the strategic build and day-to-day run of personnel administration operations, with approximately 50% of your time dedicated to transformation work and 50% to maintaining existing services during the transition period.

Responsibilities

Strategic Build & Transformation:

• Lead the personnel administration workstream of a comprehensive global audit, completing diagnostics across all geographies and converting findings into an actionable build roadmap
• Establish baseline metrics including as-is process maps per country, volumes, cycle times, FTE load, costs, and incidents
• Define target perimeter and negotiate handover of activities currently held by People Partners, HRIS, Finance, Legal, and local contacts
• Lead make-or-buy analysis for personnel administration activities by country, developing decision frameworks based on cost models, service models, risk criteria, scalability, and reversibility
• Present recommendations and business cases to senior leadership and secure decisions on sourcing strategy
• Build global document standard sets including contract templates, amendments, letters, certificates, and forms with legally validated versions
• Industrialize processes to create one standardized process per activity across all geographies with defined controls and cut-offs
• Drive automation initiatives using HRIS systems for document generation, e-signature, self-service, and workflow optimization
• Establish service standards including SLAs, ticketing, knowledge base, and escalation procedures

Operational Run (During Transition):

• Manage employment contracts and amendments across all geographies
• Oversee end-to-end onboarding and offboarding processes
• Maintain employee files with GDPR compliance and proper archiving
• Administer leave and absence management
• Coordinate campus population activities including internships and apprenticeships
• Manage occupational health obligations where applicable
• Handle visas and international mobility management
• Provide administrative inputs to payroll and manage relevant service providers
• Maintain compliance and control framework, closing high-severity audit risks

What We're Looking For

Required Experience & Skills:

• Solid personnel administration or HR Operations background with multi-country scope
• Proven track record of structuring and building: you've built processes from scratch, standardized document sets, imposed cut-offs, written RACI matrices, and ensured adherence
• Strong numerical comfort and analytical capabilities
• Hands-on HRIS experience, ideally with Workday: understanding of configuration logic, data quality, workflows, and user adoption
• Strong compliance reflex including GDPR, employee file management, retention requirements, and statutory obligations
• Fluent English as the working language
• Ability to balance strategic transformation work with operational delivery
• Excellent stakeholder management skills across HR, Finance, Legal, and senior leadership

How We Work With You

When you apply through Get A Job.ai, our talent team will review your profile and conduct an initial screening to understand your experience with multi-country personnel administration and transformation projects. If there's a strong match, we will submit your candidacy to our client for consideration. Please note that you should apply exclusively through Get A Job.ai and not contact the client organization directly.

The role offers a hybrid work environment with remote flexibility, and you'll be joining during a critical transformation phase where your contributions will directly shape the future operating model.

Pay

Compensation details will be discussed during the screening process based on your experience level and the specific requirements of the role.

Equal Opportunity: Get A Job.ai is committed to inclusive recruiting practices. We encourage applications from candidates of all backgrounds and experiences, and we're happy to discuss reasonable accommodations during the interview process.