Executive Personal Assistant to the Founder (Remote, UAE or Europe)

About This Opportunity

We are representing a confidential client in the performance marketing and consumer brands space. Our talent team is searching for an exceptional Executive Personal Assistant to support a Dubai-based founder who operates across the UAE and Europe. This is a remote, independent contractor position for someone based in the UAE or Europe who already holds the right to live and work in their location.

This is a high-trust, hands-on role where you will own every administrative detail—business and personal—so the principal can focus on strategic decisions rather than logistics. You will manage calendars, complex international travel, documentation across multiple entities, vendor relationships, and personal household matters across several countries.

The environment moves quickly. Priorities shift daily, decisions happen fast, and the expectation is that tasks are completed correctly the first time. We need an A player who is self-directed, detail-obsessed, and energized by running a tight operation for a founder who moves at speed.

Responsibilities

Business Administration

• Manage calendar and inbox across time zones: triage, prioritize, draft responses, and handle scheduling
• Prepare, track, and file documents including contracts, invoices, KYC requests, compliance paperwork, and company renewals such as trade licenses and insurance
• Coordinate with accountants, legal counsel, banks, and service providers; maintain deadline trackers to prevent lapses
• Organize shared drives, access permissions, and company records
• Take meeting notes, track action items, and follow up with responsible parties

Travel and Logistics

• Plan and book complex international travel including flights, accommodations, ground transport, and dining, often with short notice and mid-trip changes
• Manage loyalty programs, visa requirements, entry documentation, and travel compliance
• Coordinate pet travel logistics when needed

Personal Administration

• Handle personal bills, subscriptions, insurance, vehicles, and property matters in Dubai and Europe
• Manage household staff and service providers including cleaning, maintenance, and pet care professionals
• Research and arrange appointments, gifts, events, and reservations
• Execute remote errands such as returns, deliveries, renewals, and form submissions

What We're Looking For

• 3+ years as an executive assistant, personal assistant, or chief of staff to a founder, senior executive, or private individual
• Currently based in the UAE or Europe with the legal right to live and work there; able to invoice as a freelancer or through your own company
• Fluent written and spoken English required; additional languages a plus
• Demonstrated experience managing complex international travel and handling last-minute changes under pressure
• Comfortable with financial paperwork: expenses, invoices, bank forms, and compliance documentation
• Proficient with Google Workspace, WhatsApp, Slack, Notion, or similar collaboration tools, with the ability to learn new systems quickly
• Active daily user of AI tools such as Claude and ChatGPT for drafting, research, summarizing, and workflow structuring
• Track record of proactively automating repetitive tasks using tools like Zapier, Make, n8n, spreadsheet scripts, or AI agents
• Absolute discretion; you will handle sensitive financial, legal, and personal information
• Self-directed work style: you work from lists, follow up without reminders, and confirm completion
• Calm under pressure, meticulous about closing loops, direct in communication, and comfortable working independently with a fast-moving principal

Working Hours

• Core hours: 09:00 to 18:00 Gulf Standard Time (UTC+4), Monday to Friday
• Hours shift to Central European Time when the principal is in Europe
• Availability for urgent travel or booking issues outside core hours and weekends, balanced with flexible time off during slower periods
• Occasional in-person time in Dubai or Europe (a few days per quarter) is beneficial but not required

This role is not suitable if: You require a strict 9-to-5 schedule, prefer waiting for instructions rather than proposing solutions, or are uncomfortable managing another person's finances, documents, and personal matters with complete confidentiality.

How We Work With You

Candidates apply directly through Get A Job.ai. Our recruiting team will conduct an initial screening to assess your experience with executive support, international travel coordination, and process automation. Shortlisted candidates will complete a brief practical exercise (planning a sample trip from a written brief) before being presented to our client for video interviews.

You will never contact the client directly during the search process. All communication flows through our talent team. The engagement includes a signed NDA, reference checks, and background verification, with access granted progressively during a three-month probation period.

Pay

This is an independent contractor engagement. You must already hold the legal right to work in your location and be set up to invoice (freelance permit, sole trader, or your own company). No visa sponsorship is available.

Pay via Get A Job.ai: EUR 3,500 to EUR 5,000 per month depending on location and experience, plus performance bonus potential up to EUR 2,000 per month assessed against agreed targets including deadline adherence, zero missed renewals or bookings, response times, and proactive issue resolution. Software costs and travel expenses for in-person time are covered separately.

Get A Job.ai is an equal opportunity recruiter. We welcome applications from candidates of all backgrounds and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.