Administrative Associate

Join Vanguard as an Administrative Associate in Malvern, PA, where you'll provide essential administrative support to teams within one of the world's largest investment management firms. This full-time position offers an excellent opportunity to build your administrative career while working in a dynamic, professional environment.

Position Summary

As an Administrative Associate at Vanguard, you'll serve as a key operational resource, managing schedules, coordinating communications, and handling administrative tasks that keep our offices running smoothly. Your attention to detail and organizational abilities will directly support the productivity and success of your team and department.

Responsibilities

• Coordinate calendars, schedule meetings, and manage time for team members across multiple priorities
• Prepare and format correspondence, reports, and presentations using standard office software
• Support document management, filing systems, and record organization
• Answer phones, direct inquiries, and serve as first point of contact for office visitors
• Perform data entry and maintain databases with accuracy and efficiency
• Assist with event coordination, travel arrangements, and general office operations
• Manage supplies inventory and office resource allocation

Requirements

• High school diploma or equivalent (GED)
• Demonstrated proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Strong written and verbal communication skills with professional presence
• Excellent organizational and time management capabilities
• Detail-oriented mindset with ability to prioritize and manage multiple concurrent tasks
• Collaborative team player with a customer-service orientation
• Prior administrative, clerical, or office support experience preferred

Working at Vanguard

Vanguard is a global leader in investment management, trusted by millions of investors worldwide. Our Malvern headquarters is home to thousands of dedicated professionals committed to the company's core mission. As part of the Vanguard team, you'll work alongside talented colleagues in a professional environment that values integrity and excellence.

How to Apply

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.