Office Manager – Empfang & Administration (all genders)

Responsibilities

We are representing a growing Berlin-based organization with over 350 employees. As Office Manager – Reception & Administration, you will serve as a central point of contact in a dynamic office environment, working alongside a three-person office management team.

Your day-to-day responsibilities include:

• Serving as the first point of contact at reception for visitors, candidates, suppliers, and external service providers
• Managing daily mail and package processing with reliable forwarding
• Handling administrative and commercial tasks including correspondence, filing, documentation, appointment coordination, and general office organization
• Processing invoices, contracts, and other office management documents with structured filing and distribution
• Acting as liaison for external service providers and suppliers, obtaining quotes, placing orders, and ensuring smooth collaboration
• Maintaining office infrastructure from supplies and access cards to catering, meeting rooms, and workplace equipment
• Supporting event organization and implementation with hands-on involvement
• Tracking open tasks, taking ownership of smaller projects, and independently finding pragmatic solutions to daily office challenges
• Continuously developing processes and designing scalable structures to support organizational growth

What We're Looking For

• Completed commercial training (e.g., office management, hotel management, event management) or equivalent practical professional experience
• Prior experience in office organization, administration, office management, or reception
• Genuine enjoyment of reception work and daily contact with diverse people
• Organized, reliable, and comfortable working independently while being a strong team player
• Service-oriented, helpful, and professional demeanor with colleagues, guests, and external partners
• Enthusiasm for a dynamic, fast-paced work environment where each day varies and pragmatic problem-solving is valued
• Strong German communication skills (minimum C1 level) and good English proficiency (minimum B2 level)
• Interest in full-time work (40 hours) with daily on-site presence in Berlin

How We Work With You

Our talent team at Get A Job.ai partners with this confidential employer to identify outstanding candidates. When you apply through our platform at getajob.ai, a recruiter will screen your application and discuss the opportunity with you in detail. We will then submit qualified candidates to our client for consideration. Please do not contact the employer directly—all applications must come through Get A Job.ai to be considered.

Pay

Compensation details will be discussed during the screening process with our recruiting team.

Equal Opportunity

Get A Job.ai is committed to fostering an inclusive recruitment process. We encourage applications from all qualified candidates regardless of background.