Executive Assistant to the SVP, Product Quality & Innovation

About This Opportunity

We are representing a confidential precision instrumentation organization seeking an Executive Assistant to the SVP, Product Quality & Innovation in Sweden. This is a strategic partnership role for an accomplished EA who excels at building trusted relationships, anticipating leadership needs, and creating clarity in complex international environments.

You will serve as a trusted extension of a Senior Vice President, connecting priorities, people, and information across an international leadership network. You'll also join an experienced EA community where colleagues support one another and work together to make the organization more effective.

Responsibilities

• Build a trusted, highly effective working partnership with the SVP, understanding priorities and anticipating needs
• Create the planning, preparation, and structure that allow the SVP to focus on the most important business priorities
• Manage a complex international calendar, travel arrangements, meeting preparation, correspondence, expenses, and other executive-level administration
• Establish strong relationships across the leadership and EA community, acting as a reliable connection point between the SVP and key stakeholders
• Anticipate upcoming meetings and decisions, ensuring the right stakeholders are engaged and necessary information is available in advance
• Coordinate executive meetings, leadership events, and off-sites, ensuring a seamless experience from planning through execution
• Communicate with professionalism, discretion, and good judgment on behalf of the SVP
• Work within established processes and help simplify and continuously improve ways of working
• Contribute to an inclusive and collaborative EA community through knowledge sharing, coordination, and peer support
• Support selected communications or cross-functional initiatives based on business needs and your individual strengths

What We're Looking For

Essential qualifications:

• Significant experience supporting a senior executive in a complex, international organization
• Exceptional planning, organization, and prioritization skills
• Proactive mindset with the ability to anticipate needs before they become urgent
• Strong stakeholder-management skills and confidence working with senior leaders across functions and geographies
• Excellent written and verbal communication abilities
• Sound judgment and the ability to handle sensitive and confidential information with discretion
• Collaborative, service-oriented approach that builds trust and makes it easy for others to engage
• High attention to detail and strong commitment to following established policies and processes
• Adaptability and composure when priorities change
• Confidence using Microsoft Outlook, Word, Excel, PowerPoint, and related collaboration tools
• Availability for occasional domestic and international travel

Helpful, but not essential:

• Previous experience supporting a C-suite executive or company president
• Experience coordinating leadership events, off-sites, or executive programs
• Interest or experience in internal communications, special projects, or EA-community development
• Familiarity with continuous-improvement principles
• Formal project-management experience

How We Work With You

As Get A Job.ai's talent team, we partner with leading organizations to connect them with exceptional candidates. When you apply through our platform at getajob.ai, one of our experienced recruiters will review your background and conduct an initial screening. If there's a strong match, we'll submit your profile to our client for consideration. Please note that all applications must come through Get A Job.ai—direct contact with the client is not part of this process.

Pay

Compensation details will be discussed with qualified candidates during the screening process.

Equal Employment Opportunity: Get A Job.ai is committed to creating a diverse and inclusive environment. We welcome applications from all qualified candidates regardless of race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected characteristic.