Office Assistant (Part Time) – UK

About This Opportunity

We are representing a confidential fintech client seeking an Office Assistant for their London office. This part-time role (Tuesday and Thursday) offers the chance to be the backbone of a dynamic office environment, managing day-to-day operations and creating a welcoming workplace for a growing team.

Responsibilities

• Order supplies and manage office stock within budget—refreshments, stationery, and equipment
• Maintain a tidy, presentable office environment and coordinate meeting room bookings
• Manage deliveries and visitor tracking
• Support planning and execution of team events, offsites, meals, and celebrations within budget
• Coordinate with vendors for wellness initiatives including team lunches and office wellness programs
• Liaise with building management to resolve facility issues
• Handle employee queries regarding office management, stationery, hardware, and logistics
• Manage branded merchandise orders and distribution
• Organize new hire kits and maintain stock levels
• Send team communications regarding office updates, events, and announcements
• Support charity initiatives and promotional activities within the office building

What We're Looking For

• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
• Strong knowledge of office administration responsibilities, systems, and procedures
• Proficiency with MS Office and Google Suite
• Excellent organizational and time management skills with ability to multitask and prioritize
• Strong attention to detail and problem-solving capabilities
• Self-motivated with a proactive approach and strong work ethic
• Flexibility and comfort working in a fast-paced, high-intensity startup environment
• Creative mindset with ability to suggest process improvements
• Fluency in English
• Ability to handle sensitive information with discretion

How We Work With You

Candidates apply directly through Get A Job.ai. Our recruiting team will conduct an initial screening, and qualified candidates will be submitted to our client for consideration. The typical interview process includes a recruiter call, hiring manager interview, and a virtual onsite consisting of three 30-minute conversations. Please do not contact the client directly—all communication flows through our talent team to ensure a professional, organized process.

Pay

Compensation details will be discussed during the screening process based on experience and client budget.

Equal Opportunity: Get A Job.ai is committed to inclusive hiring practices. We welcome candidates from all backgrounds and do not discriminate based on race, color, religion, sex, age, national origin, disability, gender identity, sexual orientation, or any other protected characteristic.