Congress Program Manager (ES, Spain, Virtual, EUROPE)

About This Opportunity

We are representing a confidential global events agency seeking an experienced Congress Program Manager to join their team in Spain on a virtual basis. Our client operates across 60+ countries and specializes in delivering high-quality meetings and congress experiences for clients in the life sciences sector.

This role offers the opportunity to lead end-to-end planning and execution of congresses and meetings while managing relationships with clients, suppliers, and internal teams. You'll oversee multiple programs simultaneously in a fast-paced, compliance-focused environment.

Responsibilities

• Lead recurring planning calls with internal teams and stakeholders for assigned congress programs
• Oversee housing contracts, exhibitor registrations, and attendee logistics in alignment with congress regulations
• Coordinate site inspections, planning meetings, pre-conferences, and all congress-related meetings
• Partner with logistics teams on hotel arrangements, ground transportation, and onsite operational support
• Reconcile meetings according to client audit standards and maintain audit-ready documentation
• Ensure compliance requirements are met, documented, and maintained throughout program lifecycle
• Manage program budgets, financial tracking, and final reconciliation
• Oversee creation and distribution of registration forms and attendee communications
• Maintain accurate congress data, budgets, and reporting in platforms such as Cvent and client-specific systems
• Serve as primary client contact for all congress logistics and planning milestones
• Collaborate with sourcing partners to evaluate hotel options and provide strategic recommendations
• Support supplier negotiations to secure favorable pricing and concessions
• Manage 5–10 programs simultaneously, ensuring all deliverables are completed on time
• Coordinate onsite staffing needs including Trip Directors and support personnel
• Provide subject-matter expertise in congress processes, especially housing and registration

What We're Looking For

Required qualifications:

• Bachelor's degree in business or related field, or equivalent education and experience
• Minimum 3 years of experience in congress or meeting planning
• Proven success managing small- and large-scale congress and meeting programs
• Experience supporting clients in the life sciences industry
• Strong ability to manage time, prioritize work, meet tight deadlines, and perform well under pressure
• Proficiency in Microsoft Word, Excel, PowerPoint, and Cvent
• Strong organizational and project management skills
• Excellent verbal and written communication skills
• Fluency in English (spoken and written)
• Ability to travel up to 25% (valid passport required)

Preferred qualifications:

• 1+ years of experience working with medical societies in a congress environment

How We Work With You

When you apply through Get A Job.ai, our talent team will review your qualifications and conduct an initial screening conversation. If there's a strong match, we'll submit your profile to our client for consideration. Please note that you should not contact the client directly—all communication and coordination will flow through our recruiting team to ensure the best experience for everyone involved.

Pay

Pay via Get A Job.ai will be discussed during the screening process and is competitive with market rates for this role and location.

Equal Employment Opportunity: Get A Job.ai is committed to creating a diverse and inclusive environment. We provide equal employment opportunities to all qualified applicants regardless of race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.