Solutions Group Coordinator

About This Opportunity

We are representing a confidential live events and experiential production organization operating in the Philippines market. Our talent team is seeking a Solutions Group Coordinator to provide executive administrative and operational support to senior leadership while coordinating across multiple technical and project delivery functions.

This is a remote, full-time position supporting a fast-paced environment where high-profile events, custom fabrication, and client delivery come together.

Responsibilities

• Monitor and triage high-volume email for a senior leader, elevating priority items and drafting routine responses
• Manage complex calendars including internal meetings, client discussions, project reviews, and site visits
• Coordinate meeting logistics, prepare agendas and materials, and capture action items with follow-up tracking
• Arrange travel itineraries and related administrative details as needed
• Assist in preparing materials for weekly, monthly, quarterly, and annual planning discussions
• Organize presentations, reports, meeting materials, and departmental documentation
• Maintain digital files, team directories, shared planning resources, and process documentation
• Support basic trackers, dashboards, status reports, and data consolidation
• Coordinate collection and organization of SOPs, lessons learned, and reference materials across the solutions group
• Communicate process updates, action items, and changes across multiple teams

What We're Looking For

• 3 to 5 years of experience in executive support, administrative coordination, operations coordination, project coordination, or similar role
• Experience directly supporting a senior leader and coordinating across multiple departments strongly preferred
• Experience in live events, production, construction, fabrication, project management, or related environments preferred
• Exceptional organizational, planning, and time-management skills with strong attention to detail and accuracy
• Ability to manage high email volume, complex calendars, and competing priorities effectively
• Strong written and verbal communication skills with ability to gather, organize, and summarize information from multiple teams
• High level of discretion, judgment, and professionalism when handling sensitive information
• Self-starter who can work independently and anticipate administrative needs
• Proficiency in Microsoft Office, especially Outlook, Excel, PowerPoint, and Teams
• Experience with ERP, project-management, or collaboration systems preferred
• Comfortable working in a fast-paced, deadline-driven environment with shifting priorities
• Ability to work extended hours during peak project and event periods as needed
• Bachelor's degree preferred but not required

How We Work With You

Candidates apply directly through Get A Job.ai. Our recruiting team will screen qualified applicants and coordinate submission to our client. Please do not attempt to contact the employer directly—all communication flows through our talent team to ensure a professional, organized process.

Pay

Pay via Get A Job.ai: up to $6/hour USD. This is a 100% remote position.

Get A Job.ai is an equal opportunity recruiter. We welcome applications from candidates of all backgrounds and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected characteristic.