Property Maintenance Coordinator

About This Opportunity

We are representing a confidential property management organization seeking a Property Maintenance Coordinator to join their operations team. This full-time remote role operates during U.S. business hours and offers the opportunity to coordinate maintenance activities across a diverse portfolio of residential and commercial properties.

In this position, you will serve as the central hub for all maintenance operations—managing work orders, coordinating vendors, communicating with tenants, and ensuring repairs are completed efficiently and on schedule. This is an excellent opportunity for an organized, detail-oriented professional who thrives in a fast-paced coordination environment.

Responsibilities

You will manage the full lifecycle of maintenance requests, including:

• Receiving, prioritizing, and tracking maintenance requests from intake through completion using property management systems
• Creating and monitoring work orders while ensuring urgent issues receive immediate attention
• Scheduling vendors, contractors, and technicians for repairs, inspections, and routine services
• Verifying vendor documentation, licensing, and compliance requirements
• Communicating maintenance updates and timelines to tenants, providing follow-ups throughout the repair process
• Confirming tenant satisfaction after work completion and escalating unresolved or emergency issues appropriately
• Coordinating preventive maintenance schedules, recurring inspections, and long-term property initiatives
• Maintaining accurate records of work orders, invoices, maintenance costs, and vendor performance
• Preparing maintenance reports and documentation for leadership review and audits
• Identifying recurring issues and recommending process improvements to enhance efficiency

What We're Looking For

Required qualifications:

• 2+ years of experience in property management, maintenance coordination, or facilities operations
• Hands-on experience with property management software such as Buildium, AppFolio, Yardi, or similar platforms
• Proven experience coordinating vendors and managing work order systems
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal English communication skills
• Proficiency with Google Workspace or Microsoft Office

Preferred qualifications:

• Experience supporting multiple properties or portfolios of 100+ units
• Knowledge of HVAC, plumbing, electrical, or general building systems
• Familiarity with OSHA standards, safety protocols, or property compliance requirements
• Experience implementing or managing preventive maintenance programs
• Background in residential, commercial, or multifamily property management

How We Work With You

Candidates apply directly through Get A Job.ai. Our recruiting team will conduct an initial screening to assess your qualifications and fit for the role. This process includes a video interview with our recruiter and a practical maintenance prioritization exercise to evaluate your coordination skills.

Once we identify strong candidates, we submit your profile to our client for their review and final interview. Please do not contact the client directly—all communication and coordination will be managed through Get A Job.ai to ensure a professional and streamlined process.

After you apply, you will receive an email invitation to record a brief introductory video. This allows hiring managers to evaluate your communication style early in the process and makes subsequent interviews more focused and meaningful.

Pay

Compensation details will be discussed during the screening process based on experience and qualifications.

Equal Opportunity: Get A Job.ai is committed to creating an inclusive recruiting process. We welcome applicants from all backgrounds and provide equal opportunity regardless of race, color, religion, sex, national origin, age, disability, or any other protected characteristic.