Field Event Sales Coordinator

About This Opportunity

We are representing a confidential SaaS client in their search for a Field Event Sales Coordinator. This is a remote position based in the United States, supporting a high-growth platform that serves millions of users globally. Our talent team is seeking a highly organized professional who thrives in event-driven environments and excels at relationship management and follow-through.

Responsibilities

In this role, you will provide critical support to field event operations and sponsor/exhibitor relationships:

• Manage exhibitor and sponsor email communications, responding to all inbound inquiries promptly and professionally
• Handle site inquiries and reactive leads, triaging and routing appropriately to sales team members
• Support onboarding of new exhibitors and sponsors using established templates and workflows
• Schedule discovery and follow-up appointments on behalf of senior sales leadership
• Provide on-site operational support for exhibitors and sponsors at internal company events
• Track unsigned contracts and follow up to maintain deal momentum
• Ensure timely deposit collection according to agreed payment schedules
• Maintain accurate contract status and payment records across all accounts
• Own deliverable tracking to ensure exhibitor and sponsor assets are collected well ahead of event dates
• Maintain dashboards and trackers for visibility into outstanding items and escalate risks as needed
• Coordinate with Events, Marketing, and Billing teams on cross-functional initiatives
• Maintain CRM records and internal documentation with high accuracy
• Document process challenges and contribute to continuous improvement efforts

What We're Looking For

Required Experience and Skills:

• 1 to 3 years of experience in sales support, account coordination, or administrative sales roles
• High school diploma or equivalent required; Bachelor's degree in Event Management, Communications, Marketing, or Hospitality Management strongly preferred
• Exceptional attention to detail when managing timelines, deliverables, and follow-up activities
• Strong written and verbal communication skills with a warm, professional tone
• Proven ability to work independently in fully remote environments while maintaining accountability
• Strong interpersonal skills for building relationships with external partners and internal teams
• Organized, reliable approach to managing multiple priorities simultaneously
• Proficiency with Google Workspace, Zoom, Slack, CRM platforms, and AI tools such as ChatGPT and Claude
• Willingness to travel periodically to support internal events throughout the year

Preferred Qualifications:

• Experience in event coordination, hospitality, or customer-facing environments
• Background in SaaS or high-growth technology companies

How We Work With You

When you apply through Get A Job.ai, our recruiting team will review your qualifications and conduct an initial screening conversation. If there's a strong match, we'll submit your profile to our client for consideration. Please do not contact the client directly—all communication and coordination will flow through our team to ensure a smooth, professional process.

Pay

Pay via Get A Job.ai: $44,000 - $50,000 annually

Equal Opportunity

Get A Job.ai is committed to equal employment opportunity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. We encourage all qualified candidates to apply.