Executive Secretary

Conares is seeking an Executive Secretary to support our leadership team in Dubai, United Arab Emirates. This full-time position offers the opportunity to play a key role in the smooth operation of our executive office.

Role Overview

As Executive Secretary at Conares, you will be the organisational backbone of our executive function. You'll manage high-priority schedules, coordinate complex communication flows, and ensure our leadership team operates with maximum efficiency. Your attention to detail and professional judgment will be essential in supporting executive decision-making and maintaining the flow of critical business operations.

Your Responsibilities

• Manage executive calendars, scheduling meetings, and coordinating across time zones
• Prepare meeting agendas, take minutes, and maintain confidential records
• Handle correspondence, email management, and stakeholder communication on behalf of executives
• Arrange business travel including flights, accommodation, and itinerary coordination
• Maintain filing systems and manage documents to ensure confidentiality and easy retrieval
• Screen calls and visitors, and serve as a professional point of contact for the office
• Coordinate events, presentations, and office functions
• Support budget tracking and expense management for the executive office

What We're Looking For

• Proven experience as an Executive Secretary or similar administrative support role
• Expert proficiency with Microsoft Office, email systems, and office management software
• Exceptional organisational and multitasking abilities with strong attention to detail
• Excellent written and verbal communication skills in English
• Ability to handle confidential information with discretion and professionalism
• Proactive problem-solver who anticipates needs and takes initiative
• Professional demeanour with refined interpersonal skills

More About Conares

Conares is a professional organisation operating in Dubai, serving clients and stakeholders with strategic leadership and operational excellence. We value professionalism, efficiency, and team collaboration in all we do. Working with Conares provides the opportunity to be part of a dynamic executive environment where your organisational contributions directly support business success.

Next Steps

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.