Executive Assistant (Job ID: DEADJ1EA)

About This Opportunity

Our talent team is representing a confidential construction and development organization based in the United States. We are seeking an exceptionally organized and proactive Executive Assistant to serve as the operational right hand to an experienced business leader.

This is a unique first-hire opportunity where you will help modernize workflows, manage priorities, and build scalable systems in a fast-moving environment. If you thrive on transforming chaos into structure and can independently drive execution with minimal direction, we want to hear from you.

Location: Remote (Argentina preferred)
Employment Type: Full-Time
Schedule: Monday–Friday, 7:00 AM–4:00 PM Central Time (flexibility required)
Language Requirement: C1 English level required—all communication during shifts will be conducted strictly in English
Target Start: Within 30 days

Responsibilities

As Executive Assistant, you will serve as the central execution hub for a business leader who manages multiple active projects and operates in a high-demand environment. Your core responsibilities include:

• Executive Workflow Management: Help transition from manual, paper-based systems into structured digital workflows; maintain organized task lists, priorities, and follow-up systems; ensure critical action items are never lost
• Operational Coordination: Drive follow-ups with vendors, contractors, and stakeholders; track quotes and project information; coordinate communication between leadership and back-office teams
• AI-Powered Research and Execution: Use AI tools (particularly Claude) to conduct research, synthesize complex information, draft communications, and identify process improvements
• Personal Administration: Manage appointments, bookings, reservations, and family logistics to reduce the executive's mental load during demanding periods
• Systems and Process Development: As you grow into the role, document SOPs, build repeatable workflows, develop tracking systems, and recommend practical improvements to transition the business toward scalable digital operations

What We're Looking For

Required Qualifications:

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar high-level support role
• Proven experience supporting a founder, business owner, or senior executive
• Excellent written and spoken English communication skills (C1 level)
• Strong organizational, prioritization, and time-management abilities
• Comfortable working independently and making sound decisions with limited direction
• Strong critical thinking and problem-solving skills
• Ability to adapt quickly when priorities shift

AI and Technology Skills:

• Strong proficiency with AI tools; experience using Claude is highly preferred
• Comfortable using AI for research, synthesis, drafting communications, problem-solving, and workflow development
• Understanding of how technology and automation can improve business operations

Key Traits for Success:

• Highly proactive—you anticipate needs and bring solutions forward without being asked
• Strong critical thinker who can work with incomplete information and determine the best path forward
• Resourceful and solutions-oriented when encountering problems
• Naturally organized and able to create structure in fast-moving environments
• Comfortable with ambiguity and able to adapt when projects change direction
• Patient and tech-savvy, able to guide someone through adopting digital systems
• Ownership-oriented—you treat responsibilities as something to own, not simply tasks to complete

Preferred Experience:

• Supporting construction, development, real estate, or project-based businesses
• Building SOPs and process documentation
• Working with task management and operational tracking systems
• Experience with automation tools and AI-supported workflows
• Supporting entrepreneurs managing multiple businesses or projects

How We Work With You

Get A Job.ai specializes in connecting exceptional talent with opportunities at leading organizations. Here's our process:

• Submit your application through the Get A Job.ai platform, including your resume and an audio recording in English
• Our recruiting team will screen qualified candidates and conduct initial interviews
• We present the strongest candidates to our client for consideration
• Please do not attempt to contact the client organization directly—all communication flows through Get A Job.ai to ensure a professional and organized hiring process

This approach allows us to advocate effectively on your behalf and ensure you receive the best possible candidate experience.

Pay

Pay via Get A Job.ai will be discussed with qualified candidates during the screening process based on experience and qualifications.

Equal Employment Opportunity: Get A Job.ai is committed to inclusive hiring practices and providing equal employment opportunities to all qualified candidates regardless of race, color, religion, sex, national origin, age, disability, or any other protected characteristic.