Accounts Payable Assistant

About the Opportunity

We are representing a confidential global entertainment organization seeking an Accounts Payable Assistant to join their London-based Finance team. This role offers the opportunity to support a rapidly growing business that works with partners across multiple continents, handling increased transaction volumes and staff expenditures.

As part of a small, collaborative finance team, you'll become an expert in transactional processes and play a crucial role in scaling the team's capabilities. You'll work in a hybrid-remote environment requiring three office days per week in London (Tuesday, Wednesday, and Thursday are core days).

Responsibilities

• Process incoming invoices from suppliers, ensuring proper budget holder approval and accurate entry into the finance system
• Handle staff expense claims, verifying documentation and policy compliance before processing
• Manage weekly payment runs to ensure timely and accurate payments to suppliers and employees according to internal policies
• Match payments to supplier accounts within the finance system as part of bank reconciliation processes
• Own and respond to inbound accounts payable emails and queries from stakeholders
• Reconcile ledger accounts with supplier counterparts to identify and resolve invoicing discrepancies
• Propose and implement improvements to expense claim and company credit card expenditure processes
• Work with team members to develop automated processes for consistent, repeatable tasks
• Maintain monthly prepayments and accruals schedules
• Identify significant uninvoiced expenses for inclusion in monthly accruals schedules

What We're Looking For

• Experience running regular transactional processes, ideally in a medium- or large-sized company
• Exceptional attention to detail, recognizing that precision matters when processing payments
• Pride in delivering high-quality work with proactive ownership of your responsibilities
• Working experience with Google Sheets or Microsoft Excel (essential)
• Growth mindset demonstrating interest in both role development and personal development
• Experience with international payments to the US, Canada, LATAM, EU countries, and UK payees (preferred)
• Started studying for or recently completed a Finance qualification such as AAT or ACCA/CIMA foundation level (preferred)

How We Work With You

When you apply through Get A Job.ai, our talent team will conduct an initial screening to understand your background and career goals. If there's a strong match, we'll submit your profile to our client for consideration. Please do not contact the client directly, as all applications must come through our recruiting process to be considered.

Pay

Compensation details will be discussed during the screening process based on your experience and qualifications.

Equal Employment Opportunity: Get A Job.ai is committed to inclusive hiring practices. We evaluate all candidates based on qualifications and merit, without discrimination based on race, color, religion, nationality, age, gender identity, sex, disability, sexual orientation, or any other protected characteristic.