Office Manager

About This Opportunity

We are representing a confidential SaaS organization seeking an Office Manager to join their Paris location. This on-site role will serve as the central point of coordination for office operations, vendor management, and workplace culture initiatives across multiple European locations.

Responsibilities

• Serve as the primary point of contact and welcoming presence for the office
• Maintain office cleanliness, organization, and compliance with company standards
• Manage ordering of office supplies and pantry items, process vendor invoicing
• Coordinate meeting room schedules and desk booking platform
• Plan and execute office events, social activities, team celebrations, and cultural initiatives
• Manage vendor relationships and identify optimal service providers
• Provide local oversight of property and facilities management, reporting to the Facilities team
• Schedule preventative maintenance and ensure timely resolution of facility issues
• Support employee travel booking and platform administration
• Handle incoming and outgoing mail, shipping, and courier services
• Provide remote support to offices in Geneva, Lausanne, and Zurich with frequent travel to these locations
• Review, prioritize, and redistribute workload as needed to maintain efficiency
• Deliver exceptional customer service with attention to detail and professionalism

What We're Looking For

• 2-3 years of office management experience
• Previous experience with administrative tasks and budgeting
• Fluent proficiency in both written and spoken English and French
• Excellent time management and organizational skills with strong multitasking abilities
• Strong attention to detail and accuracy while maintaining professionalism
• Demonstrated experience delivering exceptional service
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and relevant software (preferred)
• Ability to handle confidential information with discretion and integrity
• Experience in budgeting and basic financial administration (a plus)

How We Work With You

Our talent team at Get A Job.ai partners exclusively with this client to identify qualified candidates. When you apply through our platform, a dedicated recruiter will conduct an initial screening to understand your background and career goals. If there's a strong match, we will formally submit your profile to our client for consideration. Please do not attempt to contact the employer directly, as all applications must come through Get A Job.ai to be considered for this confidential search.

Pay

Compensation details will be discussed during the screening process with our recruitment team.

Equal Opportunity: Get A Job.ai is committed to inclusive hiring practices and welcomes applications from candidates of all backgrounds and experiences.