Administrative Assistant IV

About This Opportunity

We are representing a confidential fintech organization seeking an Administrative Assistant IV to support two senior engineering executives. This is a remote-first position based in the USA, offering the opportunity to work with a dynamic technology team in a fast-paced environment.

As a key member of the leadership support function, you will ensure that senior executives maximize their time and impact through proactive calendar management, event coordination, and cross-functional partnership. You'll collaborate closely with other executive assistants and the broader leadership support team while maintaining the confidentiality and professionalism required at this level.

Responsibilities

• Provide comprehensive administrative support to two senior engineering executives, managing their day-to-day operational needs
• Oversee complex calendar management, including scheduling across multiple time zones, deconflicting meetings, and ensuring adequate time for strategic work
• Prepare for meetings by creating agendas, drafting slide decks, coordinating with attendees, and following up on action items
• Coordinate team events, offsites, and working sessions, including logistics and budget reconciliation
• Attend select meetings to manage technology platforms, track deliverables, and ensure follow-through
• Partner with administrative counterparts supporting product leadership to align on cross-functional priorities and initiatives
• Handle expense reporting, travel arrangements, document preparation, and special projects as needed
• Demonstrate curiosity about AI tools and emerging technologies to continuously improve productivity and administrative processes

What We're Looking For

• 2-4 years of administrative experience supporting senior executives
• Proven ability to work independently and collaborate effectively across multiple teams
• Experience in a rapidly growing company with demonstrated ability to thrive in dynamic, fast-paced environments
• Working knowledge of Google Suite, Microsoft Office, Navan, and Zoom
• Strong organizational skills with exceptional attention to detail and follow-through
• Professional judgment and the confidence to diplomatically challenge requests, offer alternatives, and manage expectations when appropriate
• High degree of professionalism, discretion, and ability to handle confidential information
• Excellent conflict resolution skills and ability to give and receive feedback constructively
• Resourceful multitasker capable of juggling competing priorities
• Familiarity with engineering teams is desirable but not required

How We Work With You

When you apply through Get A Job.ai, our talent team will review your qualifications and conduct an initial screening. If there's a strong match, we'll submit your profile to our client for consideration. Please do not attempt to contact the client directly, as all communication should flow through our recruiting team to ensure a smooth process for everyone involved.

Pay

This role is remote-first within the USA. Our client offers competitive compensation including base salary, equity, monthly stipends for health and tech, and comprehensive benefits including 100% subsidized medical coverage for employees and dependents.

Please note: Visa sponsorship is not available for this position.

Get A Job.ai is an equal opportunity employer committed to building diverse and inclusive teams. We welcome applications from all qualified candidates regardless of race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected characteristic.