Team Assistant

About This Opportunity

We are representing a confidential technology scale-up operating across four continents in the infrastructure and energy sector. They are hiring a Team Assistant for their London office—a hybrid role that combines executive support, finance administration, customer invoicing, HR coordination, and commercial operations assistance.

This is a broad, hands-on position for someone who thrives on variety and detail. You'll be the connective tissue keeping the London/Europe team organised, compliant, and moving fast as the business scales globally.

Responsibilities

• Act as a trusted right hand to regional leadership, anticipating needs and proactively solving problems before they become issues
• Manage day-to-day administrative operations including calendars, correspondence, and general executive support
• Support financial administration: expense processing, invoice tracking, and liaising with finance at HQ
• Own the customer invoicing process for the region—raising invoices, tracking payment status, chasing outstanding payments, and resolving billing queries
• Organise team travel, offsites, and team activities, ensuring cost-effective and smooth logistics
• Manage local HR requirements for the London/Europe team: contracts, benefits administration, compliance with UK/EU employment regulations, and acting as first point of contact for HR queries
• Coordinate basic onboarding for new hires, including equipment, access, welcome logistics, and initial paperwork
• Support the commercial team with tender or proposal submissions
• Assist marketing with collateral, event registrations, and vendor/supplier registrations

What We're Looking For

• Experience in an Executive Assistant, Chief of Staff, Office Manager, or similar operations role, ideally in a fast-growing scale-up
• Comfortable working across finance, HR, and admin tasks with strong attention to detail
• Experience with invoicing/billing processes and basic bookkeeping (Xero preferred)
• Familiarity with UK/EU employment and HR requirements, or a willingness to quickly get up to speed
• Strong written communication skills—comfortable producing polished documents, proposals, and submissions
• Highly organised, proactive, and able to juggle competing priorities
• Discreet and trustworthy when handling sensitive information
• Comfortable in a fast-paced, ambiguous, and international environment where processes are still being built

How We Work With You

Candidates apply directly through Get A Job.ai. Our talent team will conduct an initial screen to understand your background and fit for the role. If there's a strong match, we'll submit your profile to our client for consideration. Please do not attempt to contact the client directly—all communication and coordination will flow through Get A Job.ai to ensure a smooth, professional process.

Pay

Pay via Get A Job.ai will be discussed during the screening process based on experience and qualifications. The role also offers equity participation.

Location: London (hybrid)

Get A Job.ai is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.