Allrounder (m/w/d) für Backoffice & Administration

Responsibilities

We are representing a confidential industrial equipment organization seeking an administrative all-rounder to support their internal operations team. In this role, you will:

• Support the existing back-office team with daily business operations and general administrative tasks
• Process commercial and administrative procedures while reliably tracking open items
• Create and revise customer communications, internal notices, summaries, and documentation
• Prepare information for customers, colleagues, departments, and leadership in a structured and understandable format
• Follow up on outstanding quotes, document current status, and support sales with further processing
• Coordinate information flow between customers, sales, service, and technical departments
• Review internal documentation for completeness and maintain structured filing and archiving systems
• Assist with monitoring outstanding accounts and supporting dunning procedures
• Generate reports and statistics as needed, presenting results in clear formats
• Help develop and maintain existing workflows, documentation, and administrative structures
• Serve as a friendly and reliable point of contact for customers, colleagues, and internal departments

What We're Looking For

• Completed commercial vocational training (kaufmännische Ausbildung)
• Ideally, prior experience in commercial administration, back-office operations, sales support, or a similarly diverse role
• Strong organizational skills with the ability to maintain overview across multiple tasks and open items
• Structured, careful, and reliable working style
• Team player with strong communication abilities and good interpersonal skills
• Proficiency with Microsoft Office applications, particularly Word, Excel, and Outlook
• Experience with ERP or CRM systems is advantageous
• German language proficiency required for this role based in Langenselbold
• Enjoyment of customer contact and professional demeanor

How We Work with You

When you apply through Get A Job.ai, our talent team will review your profile and conduct an initial screening to understand your background and career goals. If there's a strong match, we will submit your application to our client on your behalf. Please do not contact the client organization directly—all communication flows through our recruiting team to ensure a professional process for everyone involved.

Position Details

This is an initial two-year fixed-term contract with the clear intention of transitioning to a permanent position. The role offers independent work with significant creative freedom, comprehensive onboarding, 30 days annual leave, modern IT equipment, and optional company pension scheme. The position is based in Langenselbold and involves close collaboration across sales, service, and administrative departments.

Equal Opportunity: Get A Job.ai is committed to inclusive recruiting practices and works with clients who value diverse perspectives and backgrounds.