Project Coordinator – AV Integration

About This Opportunity

We are representing a confidential audiovisual integration organization seeking a Project Coordinator to join their Technical Operations team. This virtual U.S. position (preferred time zone: Mountain or Central) offers the chance to support complex AV integration projects from initiation through closeout, working alongside project managers and technical teams on enterprise-level installations.

Responsibilities

• Review customer purchase orders and contracts for compliance, coordinating with sales and project management to resolve issues
• Provide administrative and clerical support to the Technical Operations department and project teams
• Coordinate with accounting staff to initiate regular project billings per contract requirements, including AIA billing documents
• Support projects throughout the entire lifecycle with primary focus during Initiating, Purchasing, and Closing phases
• Post critical project documentation on enterprise document management portals
• Assist Project Managers in creating and initiating project change orders within the ERP system
• Serve as primary interface between Project Managers and the Procurement Group
• Manage Bill of Materials (BoM) for active projects
• Coordinate with Shipping & Receiving for project deliveries, onsite inventory, and logistics
• Track equipment delivery status and follow up on purchase orders
• Attend project meetings and assist with agendas and task management
• Organize monthly labor reports for regional active projects

What We're Looking For

• Education: High School diploma or GED required; two-year technical/business degree or equivalent work experience preferred
• Experience: 2+ years in an administrative support role and/or projects-related position
• Proficiency with MS Office suite, particularly strong MS Word skills
• Familiarity with project management software such as MS Project is a plus
• AVIXA CTS Certification is desirable but not required
• Experience working independently and in team-oriented environments
• Strong written and oral communication skills
• Excellent organizational abilities and capacity to multi-task
• Ability to prioritize and execute tasks in high-pressure environments
• Capability to adapt to shifting priorities and timelines through analytical and problem-solving skills
• Skill in eliciting cooperation across departments and from diverse sources
• Research capabilities for project-related issues and products

How We Work With You

Candidates apply directly through Get A Job.ai. Our recruiting team will conduct an initial screening to understand your experience and career goals. Qualified candidates will then be submitted to our client for consideration. Please do not attempt to contact the client directly, as all communication must be coordinated through our talent team to ensure a smooth process for everyone involved.

Pay

Compensation details will be discussed during the screening process based on your experience and qualifications.

Equal Opportunity: Get A Job.ai is committed to inclusive hiring practices and welcomes applications from candidates of all backgrounds.