Talent Administrator & Coordinator – Canada, US

About This Opportunity

We are representing a confidential recruiting organization seeking a Talent Administrator & Coordinator to support their recruitment operations across Canada and the United States. This role is integral to the recruitment team, providing essential coordination and administrative support throughout the full hiring lifecycle.

Responsibilities

• Coordinate and schedule candidates for assessments, interviews, onsite visits, and other selection activities
• Own pre-employment processing, ensuring proper completion of all required paperwork
• Prepare offer letters and facilitate background checks and reference checks
• Maintain candidate files and documentation to ensure compliance with employment regulations
• Lead auxiliary job postings for the internal recruitment team and collaborate on open requisition requirements
• Prepare daily, weekly, and monthly reports and coordinate team schedules and meetings
• Generate reports on candidate and recruiter activity on a daily basis
• Track candidate activity and update dispositions in applicant tracking systems
• Handle general office duties including responding to candidate and recruiter queries, filing, copying, and data entry

What We're Looking For

• 1-2 years of office administration experience, preferably in HR or staffing
• Strong customer service mentality with a "can do" attitude
• Superior organizational skills with dedication to completing projects in a timely manner
• Excellent communication abilities and capacity to work effectively in a team environment
• Deep understanding of and commitment to confidentiality requirements
• Ability to analyze and revise operating practices to improve efficiency

How We Work With You

When you apply through Get A Job.ai, our talent team will review your qualifications and conduct an initial screening. If your background aligns with our client's needs, we will submit your profile for consideration. Please do not contact the client directly—we manage all communication and coordination throughout the interview process.

Pay

Pay via Get A Job.ai: CAD $40,000-$65,000 for Canada-based candidates or USD $37,000-$50,000 for US-based candidates, depending on location, experience, and qualifications. Most candidates will start in the lower half of the range.

Get A Job.ai is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.