Executive Assistant to CEO (Remote)

Prime System Solutions is seeking a highly organized and proactive Executive Assistant to the CEO for our growing team. This is a full-time remote position, offering an excellent opportunity to make an impact at the executive level of a dynamic organization supporting leadership based in the Philippines.

What This Role Involves

As Executive Assistant to the CEO at Prime System Solutions, you will serve as a critical support function, managing the CEO's day-to-day operations and enabling effective executive leadership. You'll handle diverse administrative, coordination, and communication tasks that keep our CEO focused on strategic priorities. This remote role demands strong judgment, discretion, and the ability to work independently while collaborating across departments.

Key Responsibilities

• Manage the CEO's calendar, schedule meetings, and coordinate across multiple time zones
• Prepare meeting agendas, attend key meetings, and maintain comprehensive notes and follow-up action items
• Screen and prioritize communications, including emails and calls, ensuring urgent matters reach the CEO promptly
• Coordinate travel arrangements, including flights, accommodations, and itineraries
• Organize company events, board meetings, and high-level executive functions
• Maintain confidential files, records, and documentation with strict attention to security and privacy
• Assist with special projects and strategic initiatives as assigned by the CEO
• Serve as a liaison between the CEO and internal teams, external partners, and stakeholders

What We're Looking For

• Proven experience as an Executive Assistant, preferably supporting C-suite executives
• Exceptional organizational and time-management skills with the ability to juggle multiple priorities
• Professional communication skills, both written and verbal, with attention to detail
• Discretion and ability to handle sensitive and confidential information
• Proficiency in office software, scheduling tools, and virtual collaboration platforms
• Demonstrated ability to work independently and make sound decisions with minimal supervision
• Strong interpersonal skills and a collaborative approach to working across teams
• Comfortable with remote work and demonstrated success in a distributed environment

About the Company

Prime System Solutions is a forward-thinking organization committed to delivering innovative solutions and exceptional service to our clients. We value integrity, collaboration, and continuous improvement. As a growing company, we offer talented professionals the opportunity to contribute meaningfully to our mission while developing their career in a supportive environment.

Apply Today

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