Project Administrator (Construction)

About This Opportunity

We are representing a confidential real estate development organization seeking a skilled Project Administrator to support their construction operations. This is a remote position based in the Philippines, working closely with U.S.-based development, design, construction, and accounting teams.

Our client manages multiple construction projects and requires a detail-oriented professional who can handle both administrative coordination and project accounting functions. You'll play a critical role in maintaining project documentation, tracking financials, and ensuring compliance with contractual requirements.

Responsibilities

Construction Administration:

• Maintain Development Team meeting calendars, agendas, and minutes
• Maintain and update project master trackers
• Receive, log, organize, and maintain Notices to Owner
• Track and request updates to Certificates of Insurance (COIs)
• Monitor permit submissions, reviews, and comments; maintain permit logs
• Organize all contracts, change orders, and project documentation
• Process DocuSign documents and coordinate notary requirements
• Distribute signed documents and maintain organized records
• Process and track purchases including furniture, accessories, and materials

Project Accounting & Job Costing:

• Review and process pay applications and invoices per established workflows
• Review Schedules of Values (SOVs) for accuracy and completeness
• Track contract values, invoiced amounts, payments, and balances
• Maintain job cost information and financial tracking spreadsheets
• Verify required documentation including conditional and unconditional lien releases, subcontractor backup, and supporting materials
• Coordinate pay application and lender draw processes
• Follow up on missing or incomplete documentation
• Inform Project Managers once payments are processed

What We're Looking For

Required Qualifications:

• 3+ years of experience in construction administration, project coordination, or related field
• Previous experience with construction projects, contractors, subcontractors, or developers
• Strong understanding of job costing and construction financial processes
• Experience reviewing Schedules of Values, pay applications, invoices, and supporting documentation
• Familiarity with construction permits and permit tracking
• Experience maintaining project trackers, logs, and documentation
• Understanding of contracts, change orders, insurance certificates, and lien releases
• Strong proficiency with Microsoft Excel/Google Sheets and document management systems
• Excellent organizational and follow-up skills
• Strong attention to detail and ability to manage multiple projects and deadlines
• Strong written and verbal English communication skills
• Ability to work effectively with U.S.-based teams
• Experience working with U.S. construction projects

Preferred Qualifications:

• Experience with Yardi or similar construction/project accounting software
• Microsoft Project experience
• Background in construction administration, general contracting, real estate development, or construction accounting

The ideal candidate can operate independently, stay on top of multiple project details, and proactively follow up on outstanding items. You should be comfortable working with both administrative documentation and construction-related financial information.

How We Work With You

Our talent team at Get A Job.ai partners with you throughout the hiring process. When you apply through our platform, a dedicated recruiter will screen your qualifications and experience. If you're a strong match, we will submit your profile to our client for consideration. Please do not contact the client directly—all communication and coordination will flow through Get A Job.ai to ensure a professional and organized process.

Pay

Compensation details will be discussed during the screening process based on experience and qualifications.

Get A Job.ai is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all candidates we represent.