Medical Secretary – 12 Month Fixed Term

Responsibilities

We are representing a confidential digital healthcare organization seeking a Medical Secretary for a 12-month fixed-term contract covering maternity leave. In this position, you will serve as the organizational backbone of the clinical team, ensuring seamless daily operations.

Your core responsibilities will include:

• Preparing, maintaining, and updating clinician rotas to ensure optimal clinical coverage
• Resolving scheduling conflicts and communicating changes efficiently across the team
• Providing comprehensive administrative support to clinicians and the medical team
• Maintaining accurate clinical records and ensuring all documentation remains current
• Organizing meetings, taking detailed minutes, and tracking action items
• Coordinating consultant inductions and supporting onboarding activities
• Collaborating with other departments to ensure clinicians have necessary equipment and systems
• Serving as the primary contact for clinician queries regarding scheduling and administration
• Drafting professional correspondence and managing day-to-day communications
• Handling sensitive information with strict confidentiality and professionalism
• Supporting operational projects and helping meet key deadlines
• Identifying process improvements to enhance clinical team efficiency

What We're Looking For

Our client needs someone who thrives on organization, takes pride in supporting others, and excels in managing multiple priorities simultaneously. You should be comfortable communicating with diverse stakeholders and remain calm and solution-focused in a fast-paced healthcare environment.

Required qualifications:

• Previous experience as a Medical Secretary, in healthcare administration, or a similar administrative role
• Excellent organizational skills with proven ability to prioritize varied workloads
• Strong written and verbal communication abilities
• Proficiency with Microsoft Office and healthcare or scheduling systems
• High attention to detail and ability to maintain accurate records
• Proactive, solutions-focused approach with confidence to work independently
• Ability to handle confidential information with utmost professionalism
• Genuine commitment to supporting clinical teams and contributing to positive patient experiences

This is a full-time, 12-month fixed-term contract working 40 hours per week in Winnersh.

How We Work With You

As your recruiting partner, Get A Job.ai manages the entire application process on behalf of our client. When you apply through our platform, one of our experienced recruiters will screen your application and conduct an initial conversation to understand your background and career goals. If there's a strong match, we will submit your profile to our client for consideration. Please note that direct contact with the client is not possible during the recruitment process—all communication flows through our talent team to ensure a smooth and professional experience for everyone involved.

Pay

Our client offers a competitive compensation package including 25 days holiday (rising to 27 after year one and 30 after year three) plus bank holidays, and pension matching up to 5% employer contribution.

Get A Job.ai is an equal opportunity recruiter. We welcome applications from all qualified candidates regardless of race, color, religion, sex, national origin, age, disability, or any other protected characteristic. We are committed to fostering an inclusive recruitment process for all.