Membership Coordinator

About This Opportunity

Our talent team is representing a confidential global education organization seeking a Membership Coordinator to support their professional development community. This is a fully remote position open to candidates anywhere in the world.

We're looking for someone who thrives on organization, follow-through, and member engagement—the person who color-codes their calendar, triple-checks every detail, and genuinely enjoys keeping people informed and projects on track.

Responsibilities

In this role, you will coordinate the operational delivery of membership programs, training sessions, and community engagement initiatives. Your daily work will include:

• Managing day-to-day coordination of membership programs, communications, and administrative workflows in project-management systems like Asana
• Building and maintaining project plans with clear owners, deadlines, dependencies, and status updates
• Coordinating live sessions on Zoom, including hosting, technical support, and logistical preparation
• Managing volunteer facilitators—allocating sessions, serving as their point of contact, and ensuring they're prepared
• Supporting speaker coordination: research, outreach, booking, confirmation, preparation, and post-event follow-up
• Performing quality assurance before every member-facing launch, including testing registration links, access permissions, reminders, automations, and resource downloads
• Maintaining complete program records, session reports, facilitator documentation, and standard operating procedures
• Responding to member, facilitator, and speaker emails within 24–48 business hours and escalating sensitive issues promptly
• Uploading, organizing, and publishing session recordings and resources in the membership library
• Maintaining an accurate operations calendar covering sessions, commitments, communications, reminders, and deadlines
• Identifying repetitive manual tasks and recommending or implementing approved automations

What We're Looking For

Must-Have Skills and Experience:

• Exceptional attention to detail—you catch errors others miss and ensure links, dates, time zones, and communications are always accurate
• Strong ownership and follow-through: you close loops, verify delivery, and don't consider work complete until the intended result is achieved
• Proactive communication style: you surface risks early, seek clarification when needed, and keep stakeholders informed without being asked
• Comfortable hosting and supporting live online sessions, troubleshooting basic technical issues, and representing the organization professionally
• Experience coordinating projects, events, or programs with multiple stakeholders and moving parts
• Ability to work independently with minimal supervision while maintaining transparency and accountability
• Warmth and professionalism in member and stakeholder communications
• Adaptability to handle shifting priorities while protecting critical recurring responsibilities
• Proficiency with project-management tools, video conferencing platforms, and online community or learning-management systems

Ideal Candidate Profile:

You're the person friends come to for organizational advice. You read instruction manuals, maintain checklists, and send "just confirming" follow-up messages. You notice when files are saved incorrectly or named inconsistently. You thrive in environments that reward independence and trust you to deliver without micromanagement.

How We Work With You

Candidates apply directly through Get A Job.ai. Our recruiting team will conduct an initial screening to understand your experience, organizational style, and interest in this remote coordination role. Qualified candidates will be submitted to our client for consideration.

Please do not attempt to contact the employer directly. All communication and interview coordination will be managed through Get A Job.ai to ensure a fair and consistent process for all applicants.

The application process includes submitting your resume and a 2–3 minute cover video describing why you're interested in this position and what specifically qualifies you for the role.

Pay

Pay via Get A Job.ai: US$28,000.00 annually.

This is a fully remote position with flexible working hours. At least 50% overlap with Eastern Time / New York business hours is required. The organization offers access to professional development programs, training budgets, and unlimited time off subject to advance coordination and coverage of critical responsibilities.

Equal Employment Opportunity: Get A Job.ai is committed to creating a diverse and inclusive recruiting process. We welcome applications from candidates of all backgrounds and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected characteristic.