Senior Administrative Assistant

Join Washington and Lee University as a Senior Administrative Assistant in Lexington, Lexington City, where you'll deliver critical administrative leadership and coordination across our academic community. This full-time position combines hands-on administrative expertise with team leadership, helping faculty and staff succeed while driving operational excellence.

Role Overview

As Senior Administrative Assistant, you are the organizational backbone of your department, managing multiple priorities, complex scheduling, and high-volume communications. You lead a team of administrative professionals, setting standards for efficiency and professionalism while handling strategic administrative functions that support faculty, staff, and student success. Your work directly impacts how smoothly departments operate and how well supported faculty members are in their roles.

Core Duties

• Lead and mentor a team of administrative assistants, providing direction, feedback, and professional development
• Manage comprehensive calendar coordination, meeting scheduling, and travel arrangements for senior faculty and administrators
• Oversee departmental communications, correspondence, and documentation while ensuring consistency in processes and standards
• Coordinate budget tracking, expense management, and purchasing workflows in collaboration with finance teams
• Prepare meeting agendas, take minutes, and maintain institutional records with accuracy and confidentiality
• Handle event coordination and special projects that support departmental and university initiatives
• Troubleshoot workflow challenges and implement solutions that improve team productivity

What We're Looking For

• 5+ years of administrative experience, with at least 2 years in a supervisory or lead capacity
• Exceptional organizational and time-management skills, with the ability to juggle multiple deadlines
• Excellent written and verbal communication in a professional setting
• Proficiency in Microsoft Office Suite and ability to quickly master new software platforms
• Strong interpersonal skills and ability to build effective relationships across all levels
• Experience in a higher education environment is a plus
• Demonstrated problem-solving ability and comfort with independent decision-making

Why Join Washington and Lee University

Washington and Lee University is a premier liberal arts institution with a mission of cultivating leaders of exemplary character. Working here means joining a community where teaching and learning thrive, where students and faculty are supported by dedicated staff, and where your role in that ecosystem is valued. You'll enjoy a collegial environment, access to university resources and professional development, and the satisfaction of supporting meaningful educational work in Lexington.

Ready to Apply?

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