Senior Grants Specialist – Psychiatry

Washington University in St. Louis is hiring a Senior Grants Specialist – Psychiatry to guide sponsored research projects through every stage of their life cycle for one of the institution's most research-intensive departments. This full-time, on-site role centers grant compliance, accuracy, and faculty support across pre- and post-award activities.

About the Role

As a Senior Grants Specialist within the Department of Psychiatry, you will independently oversee a portfolio of faculty post-award and payroll sourcing work with limited supervision. Partnering closely with faculty, center directors, and administrators, you will ensure that proposals meet sponsor requirements and that awarded funds are managed precisely from submission through closeout.

Key Responsibilities

• Prepare and submit complex proposals — including program projects and ARPA-H, DOD, and DOE applications — by building budgets, justifications, and non-technical components.
• Act as a liaison among the Chair, faculty, and department administrators while staying current on federal and university research-administration regulations.
• Initiate subaward setup through the SUBS system and coordinate with the post-award unit and OSRS on contracts and subcontracts.
• Monitor sponsored-project budgets, approve expenditures, reconcile funds, and resolve fund-profile and financial-report discrepancies.
• Manage notices of award, annual reports such as RPPRs, no-cost extensions, carry-forward requests, and grant transfers into or out of WashU.
• Maintain compliance records for human and animal protocols and foreign-national participation, and support audit and reporting inquiries.
• Track grant metrics in an online database, prepare monthly financial reports for PIs and leadership, and lead the closeout of complex accounts.

Qualifications

• Demonstrated experience administering sponsored research awards across pre- and post-award phases.
• Working knowledge of federal sponsor guidelines and university research-administration regulations.
• Strong skills in budgeting, financial reconciliation, and complex problem-solving with minimal oversight.
• Excellent communication and customer-service abilities for partnering with faculty and senior leadership.
• Comfort with online grant systems and database tracking in a normal office environment, with occasional travel for training.

About Washington University in St. Louis

Washington University in St. Louis is a leading research university whose Department of Psychiatry supports a high volume of externally funded scientific work. Grants professionals here play an essential part in advancing that mission.

How to Apply

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