Legal Administrative Assistant

Join Haynesboone as a Legal Administrative Assistant in our Orange County office, where you'll support our legal team in delivering exceptional client service and maintaining efficient case operations.

What This Role Involves

As a Legal Administrative Assistant, you'll be the backbone of our legal operations, managing the day-to-day administrative functions that keep our practice running smoothly. You'll work directly with attorneys and legal professionals, handling scheduling, correspondence, document management, and general office coordination that allows our lawyers to focus on client matters.

Your Responsibilities

• Schedule attorney meetings, court appearances, and client consultations, maintaining organized calendars and sending timely reminders
• Prepare and format legal documents, pleadings, and correspondence in compliance with court rules and firm standards
• Maintain case files and document management systems, ensuring all materials are accurately organized and easily accessible
• Manage phones and emails, greeting clients professionally and directing inquiries to appropriate team members
• Coordinate with courts, opposing counsel, and external service providers to track deadlines and filing requirements
• Assist with general office administration, including supply management, billing support, and expense tracking
• Support special projects and initiatives as requested by supervising attorneys

Who We're Looking For

• Strong organizational and time-management skills with the ability to prioritize multiple tasks in a fast-paced environment
• Excellent written and verbal communication abilities and professional demeanor
• Proficiency with Microsoft Office and willingness to learn legal practice management software
• Attention to detail and accuracy in document preparation and record-keeping
• Ability to maintain confidentiality and handle sensitive client information appropriately
• Prior legal administrative experience or demonstrated interest in the legal field is beneficial
• Full-time availability and commitment to supporting our Orange County office

More About Haynesboone

Haynesboone is a respected legal practice serving clients across diverse practice areas. We're committed to fostering a professional work environment where team members contribute meaningfully to client success and firm excellence.

Ready to Apply?

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.