Executive Assistant (Operations & HR)

JOB TITLE: Executive Assistant (Operations & HR)
COMPANY: Assist-world
<strong,LOCATION: Philippines

Position Summary

Our client, a fast-growing venture capital-backed technology company building innovative healthcare solutions, is seeking an exceptional Executive Assistant to support executive leadership in operations and human resources. This role goes beyond traditional EA duties by requiring proactive problem-solving skills, strong organizational abilities, and the capacity to work independently while maintaining excellent communication across teams.

Your Responsibilities

• Manage complex calendars and meeting scheduling for company leaders.
• Coordinate internal and external meetings, including travel arrangements both domestically and internationally.
• Maintain executive inboxes (Gmail & Outlook).
• Prepare meeting agendas and follow-up actions.
• Schedule interviews with candidates and hiring managers, coordinating recruitment processes.
• Liaise professionally with candidates and keep applicant tracking systems organized.
• Support employee onboarding and offboarding procedures.
• Assist with HR administration and documentation.
• Maintain company records and internal documentation.
• Coordinate office supplies and operational purchases.
• Prepare documents and presentations, managing digital filing systems.
• Coordinate with external suppliers and service providers as needed.

Who We're Looking For

We are seeking a proactive, highly organized Executive Assistant who can anticipate needs, solve problems independently, and communicate confidently across the team. The ideal candidate thrives in a fast-paced environment and enjoys bringing structure, organization, and efficiency to a growing business.

Working at Assist-world

This full-time remote position offers an opportunity to work closely with company leadership, ensuring that daily operations run smoothly while supporting hiring efforts, scheduling, administration, and operational projects. The role demands a proactive approach and the ability to handle multiple tasks efficiently in a dynamic setting.

Apply Today

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