AI-Native Executive Assistant – Operations Specialist

JOB TITLE: AI-Native Executive Assistant – Operations Specialist
COMPANY: Assist-world
<strong,LOCATION: Philippines

Role Overview

We are seeking a highly capable, AI-native Executive Assistant/Operations Specialist to collaborate closely with the founder of a rapidly expanding AI-focused company. This role is not conventional; we require someone who excels in combining robust organizational skills with an ability to harness AI tools for automation and workflow improvement. The ideal candidate should be proactive, technologically adept, and always on the lookout for ways to enhance efficiency through artificial intelligence.

What You'll Do

• Executive & Administrative Support:
• Manage and prioritize emails, ensuring critical communications are handled efficiently;
• Schedule appointments, manage calendars, and coordinate meetings;
• Maintain information organization, document management, and business workflows;
• Support the founder with daily operational tasks and priorities.
• AI & Automation:
• Utilize AI tools such as Claude Code, Codex, and other coding/automation platforms to enhance business processes and minimize repetitive work;
• Detect opportunities for workflow automation and system optimization;
• Create and sustain AI-assisted processes across the organization.
• Sales & Business Development Support:
• Handle sales follow-ups and ensure leads are effectively progressed;
• Aid in customer and prospect communications;
• Lend support to outbound outreach campaigns, including cold calls to IMOs/IOIs;
• Maintain organized records of sales activities and follow-up actions.
• Hiring & Recruitment Support:
• Manage hiring follow-ups and candidate communication;
• Support recruitment processes and ensure completion of outstanding tasks;
• Facilitate the organization of hiring workflows and maintain candidate information.

Who We're Looking For

The ideal candidate is a proactive, technically savvy individual who thrives in an environment that demands innovation through AI. They should be curious about technology and constantly seek opportunities to improve efficiency using automation tools. Strong organizational skills are essential alongside the ability to leverage AI for business process improvement.

About the Company

Assist-world is a dynamic company focused on leveraging cutting-edge artificial intelligence solutions to drive growth and innovation in the industry. We value creativity, proactive problem-solving, and continuous learning within our team.

Ready to Apply?

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