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Prepare stories on prioritizing for an executive, recovering from scheduling conflicts, and building simple SOPs. Be ready to demo how you use AI safely for drafts, summaries, and task lists without leaking sensitive info. Expect scenarios on time-zone handoffs and ambiguous requests.
Strong fit if you are organized, proactive, and comfortable as the glue between people and processes—especially with AI tools—for a remote Assist-world EA/ops seat in the Philippines.
As an AI-Native Executive Assistant – Operations Specialist at Assist-world, you would likely triage calendars and inboxes, draft and route communications, and keep operational trackers current. Expect to use AI tools for research, meeting notes, follow-ups, and process checklists while coordinating across time zones for a remote Philippines setup.
Prioritize calendar and inbox mastery, clear written English, lightweight project tracking, and practical AI prompting for drafts and research. Strengthen SOPs, vendor/coordination basics, and reliable async communication for remote ops.
Yes. The listing is marked remote with a Philippines location focus.
Using AI for drafting, research, notes, and checklists while you still own judgment, prioritization, and follow-through.
Executive or admin support plus ops coordination experience and strong written English for async remote work.
JOB TITLE: AI-Native Executive Assistant / Operations SpecialistCOMPANY: Assist-world<strong,LOCATION: Philippines Role Overview We are seeking a highly capable, AI-native Executive Assistant/Operations Specialist to collaborate closely with the founder of a rapidly expanding AI-focused company. This role is not conventional; we require someone who excels in combining robust organizational skills with an ability to harness AI tools for automation and workflow improvement. The ideal candidate should be proactive, technologically adept, and always on the lookout for ways to enhance efficiency through artificial intelligence. What You'll Do Executive & Administrative Support: Manage and prioritize emails, ensuring critical communications are handled efficiently; Schedule appointments, manage calendars, and coordinate meetings; Maintain information organization, document management, and business workflows; Support the founder with daily operational tasks and priorities. AI & Automation: Utilize AI tools such as Claude Code, Codex, and other coding/automation platforms to enhance business processes and minimize repetitive work; Detect opportunities for workflow automation and system optimization; Create and sustain AI-assisted processes across the organization. Sales & Business Development Support: Handle sales follow-ups and ensure leads are effectively progressed; Aid in customer and prospect communications; Lend support to outbound outreach campaigns, including cold calls to IMOs/IOIs; Maintain organized records of sales activities and follow-up actions. Hiring & Recruitment Support: Manage hiring follow-ups and candidate communication; Support recruitment processes and ensure completion of outstanding tasks; Facilitate the organization of hiring workflows and maintain candidate information. Who We're Looking For The ideal candidate is a proactive, technically savvy individual who thrives in an environment that demands innovation through AI. They should be curious about technology and constantly seek opportunities to improve efficiency using automation tools. Strong organizational skills are essential alongside the ability to leverage AI for business process improvement. About the Company Assist-world is a dynamic company focused on leveraging cutting-edge artificial intelligence solutions to drive growth and innovation in the industry. We value creativity, proactive problem-solving, and continuous learning within our team. Ready to Apply? To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.
Generated for personal interview prep · 2026-07-22 UTC · getajob.ai