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Be ready to walk through how you protect an executive’s time, handle conflicting priorities, and coordinate travel or multi-party meetings. Expect scenarios on drafting routine responses, organizing records or departmental finances, and partnering with HR on personnel logistics while staying discreet and accurate.
Strong fit if you are organized, discreet, and comfortable supporting both operations workflows and HR-adjacent admin remotely from the Philippines. Ideal candidates enjoy scheduling, documentation, and being the reliable hub between leaders and the rest of the team.
As Executive Assistant (Operations & HR) at Assist-world, a typical day centers on keeping leaders and ops running smoothly: managing schedules, coordinating travel, and preparing memos, reports, and routine correspondence. You would also help direct office and personnel-related support—records, budgets, and HR handoffs—while fielding calls and routing requests so executives stay focused.
Prioritize calendar and travel coordination, clear written communication, and spreadsheet/document tooling for invoices, reports, and memos. Build strength in records handling, basic budget awareness, and sensitive personnel support for Operations & HR. CERTS lists no family-specific credentials for this posting.
Yes. The listing marks the Executive Assistant (Operations & HR) role at Assist-world as remote, with location given as the Philippines.
Per the Executive Assistant occupation profile, work often includes managing schedules, arranging travel, preparing documents, coordinating office services, and handling routine calls and correspondence.
No certification family or resources are provided for this listing, so none are required or costed here.
Public-domain labor data — prepare examples for 2–3 of these.
JOB TITLE: Executive Assistant (Operations & HR) COMPANY: Assist-world <strong,LOCATION: Philippines Position Summary Our client, a fast-growing venture capital-backed technology company building innovative healthcare solutions, is seeking an exceptional Executive Assistant to support executive leadership in operations and human resources. This role goes beyond traditional EA duties by requiring proactive problem-solving skills, strong organizational abilities, and the capacity to work independently while maintaining excellent communication across teams. Your Responsibilities Manage complex calendars and meeting scheduling for company leaders. Coordinate internal and external meetings, including travel arrangements both domestically and internationally. Maintain executive inboxes (Gmail & Outlook). Prepare meeting agendas and follow-up actions. Schedule interviews with candidates and hiring managers, coordinating recruitment processes. Liaise professionally with candidates and keep applicant tracking systems organized. Support employee onboarding and offboarding procedures. Assist with HR administration and documentation. Maintain company records and internal documentation. Coordinate office supplies and operational purchases. Prepare documents and presentations, managing digital filing systems. Coordinate with external suppliers and service providers as needed. Who We're Looking For We are seeking a proactive, highly organized Executive Assistant who can anticipate needs, solve problems independently, and communicate confidently across the team. The ideal candidate thrives in a fast-paced environment and enjoys bringing structure, organization, and efficiency to a growing business. Working at Assist-world This full-time remote position offers an opportunity to work closely with company leadership, ensuring that daily operations run smoothly while supporting hiring efforts, scheduling, administration, and operational projects. The role demands a proactive approach and the ability to handle multiple tasks efficiently in a dynamic setting. Apply Today To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.
Generated for personal interview prep · 2026-07-22 UTC · getajob.ai