Executive Assistant & Administrative Manager

Executive Assistant & Administrative Manager at in Anywhere in the World (Remote)

About the Role

We are seeking an exceptional Executive Assistant to serve as the organizational backbone of our fast-moving marketing agency. This role is perfect for someone who thrives on creating order, supporting a team, and ensuring that nothing slips through the cracks. You will be responsible for maintaining financial records, organizing client databases, and assisting with project management. No two days are exactly the same; you'll have a good mix of routine and novelty.

Your Responsibilities

• Finance & Administration: Prepare and send client invoices, reconcile payments and company accounts, maintain monthly bookkeeping records, coordinate with our accountant to ensure financial records are organized and up to date.
• Operations: Maintain our client database (CRM), organize and maintain file management systems, keep internal documentation accurate and easy to find, help ensure projects stay on track by following up on outstanding tasks and deadlines, create and improve systems that keep the business running smoothly.
• Executive Support: Manage calendars and booking appointments, research travel and coordinate itineraries, find contractors and service providers, handle occasional administrative tasks in different countries, assist with miscellaneous projects as they arise.

Requirements

We are looking for someone who is:

• Genuinely enjoys creating order and organizational systems.
• Adept at supporting a team and taking pride in being reliable.
• Experienced with financial management, bookkeeping, and CRM systems.
• Proficient in Microsoft Office Suite and project management tools.
• Fluent in English; additional language skills are a plus.
• Flexible and able to adapt to changing priorities.

More About Blank Canvas Marketing

Blank Canvas Marketing is headquartered in NYC, but we operate globally. We value creativity and innovation, and we're looking for someone who can help us maintain our high standards of organization and efficiency. Our team is diverse and dynamic, with a focus on results-driven solutions.

Applying for This Role

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