Administrative Specialist, Dean of Students

San José State University is seeking a full-time Administrative Specialist, Dean of Students in San Jose, Santa Clara County. This position provides essential administrative and operational support to the Dean of Students office leadership and student service units.

About the Role

Reporting to the Associate Vice President and Dean of Students, the Administrative Specialist coordinates direct administrative and operational support for the Dean and Associate Dean, as well as the offices of Student Conduct and Ethical Development, Behavioral Intervention, and Ombuds Services. In this role, you will manage the critical day-to-day operations that enable the office to effectively serve the university community and support student development.

What You'll Do

• Coordinate scheduling, calendar management, and meeting logistics for the Dean of Students and Associate Dean
• Prepare and manage correspondence, reports, and administrative documentation
• Provide operational and administrative support to Student Conduct and Ethical Development, Behavioral Intervention, and Ombuds Services offices
• Oversee office operations including records management, supplies, and administrative systems
• Answer phones, greet visitors, and direct inquiries to appropriate departments
• Handle sensitive and confidential information with discretion
• Support special projects and initiatives as directed by leadership

What We're Looking For

• Experience with office and administrative support functions
• Strong organizational, time management, and prioritization skills
• Excellent written and verbal communication abilities
• Proficiency with standard office software and email systems
• Ability to maintain confidentiality and handle sensitive information
• Professional customer service orientation
• Ability to work effectively in a collaborative university environment

About San José State University

San José State University is a leading public institution dedicated to student success and community engagement. The Dean of Students office provides essential leadership across student conduct, development, and advocacy services that support the university community.

How to Apply

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.