Senior Executive Assistant (Operations-Focused)

Join HireHawk as a Senior Executive Assistant (Operations-Focused), supporting leadership and operations across multiple companies based in the Philippines. This full-time contract role offers USD $1,500–$1,900 monthly compensation, combining strategic executive support with hands-on operational management. Work Monday through Friday on a schedule aligned with U.S. time zones (MST/EST).

Position Summary

You'll be the operational backbone for HireHawk's leadership team, managing calendars and priorities across three separate companies while serving as a trusted advisor on strategy, workflow efficiency, and execution. This role demands someone who can make smart judgment calls, anticipate needs, and remove obstacles that slow progress. You're not just scheduling meetings—you're optimizing how leaders spend their time, preparing them for critical decisions, and keeping complex projects on track.

What You'll Do

• Manage calendars and email across three companies with strong prioritization judgment and triage authority
• Serve as a strategic filter and decision-support advisor, screening requests, crafting responses, and guiding next steps
• Prepare executive-quality materials including board documentation, leadership reports, and meeting briefings with precision and confidentiality
• Monitor cross-company initiatives, deliverables, and timelines to maintain visibility and keep execution moving
• Drive coordination across departments by bringing stakeholders together, following up on commitments, and unblocking bottlenecks
• Identify and streamline recurring processes through documentation and systems improvements
• Support financial administration through basic QuickBooks workflows, including transaction coding and reconciliation assistance
• Coordinate marketing and administrative projects as a tactical executor (supporting, not directing, strategy)
• Champion automation and AI tools by testing solutions, documenting efficient workflows, and training team members
• Deliver proactive executive support through preparation, context-setting, and advance planning

Skills & Qualifications

• 4–8+ years partnering with C-suite or senior leadership, ideally across multiple business units or entities
• Proven track record improving operational performance through process redesign, system building, or execution acceleration
• Skilled calendar and inbox manager with authority to make decisions independently within defined boundaries
• Experience producing board-level materials, executive dashboards, reports, or similar high-stakes documentation
• Demonstrated ability to coordinate across teams, sustain momentum, and navigate ambiguous, fast-moving environments
• Proficiency with productivity and collaboration software (project management, documentation, communication platforms)
• Openness to exploring and implementing AI tools for efficiency gains

About HireHawk

HireHawk partners with forward-thinking organizations worldwide to build exceptional teams through strategic recruitment and operational excellence. We're committed to helping clients scale sustainably by combining top-tier talent with streamlined processes. We offer access to a $200K+ perk marketplace featuring discounts on 150+ global services, plus the option to withdraw up to 50% of approved earnings before payday.

How to Apply

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.