Senior Executive Assistant (Operations-Focused)

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Occupation tasks (O*NET)

Public-domain labor data — prepare examples for 2–3 of these.

• Manage and maintain executives' schedules.
• Make travel arrangements for executives.
• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Prepare responses to correspondence containing routine inquiries.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Greet visitors and determine whether they should be given access to specific individuals.

O*NET source

Company facts (cached)

Website: hirehawk.com

Public cache only — not an employee review.

Role overview (listing rewrite)

Join HireHawk as a Senior Executive Assistant (Operations-Focused), supporting leadership and operations across multiple companies based in the Philippines. This full-time contract role offers USD $1,500–$1,900 monthly compensation, combining strategic executive support with hands-on operational management. Work Monday through Friday on a schedule aligned with U.S. time zones (MST/EST). Position Summary You'll be the operational backbone for HireHawk's leadership team, managing calendars and priorities across three separate companies while serving as a trusted advisor on strategy, workflow efficiency, and execution. This role demands someone who can make smart judgment calls, anticipate needs, and remove obstacles that slow progress. You're not just scheduling meetings—you're optimizing how leaders spend their time, preparing them for critical decisions, and keeping complex projects on track. What You'll Do Manage calendars and email across three companies with strong prioritization judgment and triage authority Serve as a strategic filter and decision-support advisor, screening requests, crafting responses, and guiding next steps Prepare executive-quality materials including board documentation, leadership reports, and meeting briefings with precision and confidentiality Monitor cross-company initiatives, deliverables, and timelines to maintain visibility and keep execution moving Drive coordination across departments by bringing stakeholders together, following up on commitments, and unblocking bottlenecks Identify and streamline recurring processes through documentation and systems improvements Support financial administration through basic QuickBooks workflows, including transaction coding and reconciliation assistance Coordinate marketing and administrative projects as a tactical executor (supporting, not directing, strategy) Champion automation and AI tools by testing solutions, documenting efficient workflows, and training team members Deliver proactive executive support through preparation, context-setting, and advance planning Skills & Qualifications 4–8+ years partnering with C-suite or senior leadership, ideally across multiple business units or entities Proven track record improving operational performance through process redesign, system building, or execution acceleration Skilled calendar and inbox manager with authority to make decisions independently within defined boundaries Experience producing board-level materials, executive dashboards, reports, or similar high-stakes documentation Demonstrated ability to coordinate across teams, sustain momentum, and navigate ambiguous, fast-moving environments Proficiency with productivity and collaboration software (project management, documentation, communication platforms) Openness to exploring and implementing AI tools for efficiency gains About HireHawk…

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Questions to ask them

• What does success look like in the first 90 days for this role?
• How is the team structured, and who would I work with most?
• What tools and systems does this role use daily?
• Is the work primarily based in Philippines, hybrid, or fully remote?