Project Admin.

Gallaherco invites applications for a full-time Project Admin. in San Jose, CA, offering a chance to deliver organized administrative support that strengthens project delivery. Candidates exploring Project Admin. jobs in San Jose, CA or Gallaherco careers will find this on-site opportunity a strong match for detail-focused professionals.

What This Role Involves

In the Project Admin. role at Gallaherco in San Jose, CA you will supply essential coordination and documentation services that help project teams stay aligned and productive. Working on location, you will maintain clear records, streamline communications, and handle daily administrative coordination so project leads can concentrate on strategic priorities. This full-time position suits individuals seeking Project Admin. near me openings that emphasize reliability, structure, and contribution to efficient project workflows.

Responsibilities

• Coordinate project calendars, resource bookings, and team schedules to keep activities on track.
• Create, update, and archive project documentation including reports, plans, and status summaries.
• Arrange meetings, circulate agendas, record minutes, and distribute follow-up actions promptly.
• Monitor milestones, capture risks or issues, and prepare clear progress overviews for stakeholders.
• Maintain organized digital and paper filing systems so every project document remains current and retrievable.
• Support internal and external communications by drafting correspondence and relaying key updates.
• Handle routine project clerical tasks such as data entry, basic tracking sheets, and expense log assistance.

What We're Looking For

• Prior administrative experience, ideally supporting project teams or multi-phase initiatives.
• Strong organizational and multitasking skills that enable effective priority management.
• Proficiency with Microsoft Office tools for documents, spreadsheets, presentations, and email.
• Clear written and verbal communication habits suited to varied audiences.
• High attention to detail that produces accurate, polished work products.
• Ability to collaborate smoothly with colleagues while also completing independent assignments.
• Comfort learning new administrative or tracking systems as project needs evolve.

About Gallaherco

Gallaherco is hiring for this role and offers a supportive team environment.

Next Steps

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.