Proposal Admin

Hidi welcomes applications for a full-time Proposal Admin position in Toronto, ON, offering the chance to deliver essential administrative support that keeps proposal workflows running smoothly and on schedule.

What This Role Involves

In this Proposal Admin opportunity with Hidi located in Toronto, ON, you will handle the day-to-day administrative backbone of proposal development. The full-time role focuses on organizing materials, monitoring timelines, preparing polished documentation packages, and enabling cross-team collaboration so that every submission meets quality standards and deadlines without unnecessary delays.

Key Responsibilities

• Assemble, format, and organize proposal packages and supporting materials following internal templates and style guides
• Track proposal schedules, deadlines, and status updates across multiple concurrent projects
• Coordinate information gathering from subject-matter contributors and ensure timely receipts of required inputs
• Maintain digital filing systems, proposal libraries, and version control for easy retrieval of past and current documents
• Review documents for completeness, consistency, and basic formatting accuracy prior to final review
• Schedule meetings, prepare agendas, capture notes, and distribute action items related to proposal activity
• Assist with logistics for submissions, including packaging, electronic uploads, and confirmation of delivery

What We're Looking For

• Solid administrative background, ideally involving document-heavy or deadline-driven work
• Strong command of Microsoft Office applications, particularly advanced Word formatting and Excel tracking
• Excellent organizational habits, meticulous attention to detail, and the ability to juggle several priorities at once
• Clear written and verbal communication skills suited to coordinating across departments
• Comfort working under time pressure while maintaining accuracy and professionalism
• Willingness to work fully on-site in Toronto, ON as a full-time Proposal Admin

Working at Hidi

Hidi is hiring for this role and offers a supportive team environment where contributions to the proposal process are valued and recognized.

Next Steps

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.