Executive Assistant

Wellington seeks a full-time Executive Assistant in Chicago, IL to deliver high-level administrative support that keeps executive priorities on track and operations running seamlessly.

The Opportunity

This full-time Executive Assistant role with Wellington in Chicago, IL places you at the center of executive effectiveness. You will partner closely with leadership to remove friction from busy schedules, safeguard confidential matters, and ensure every detail is handled with accuracy and professionalism. Ideal candidates thrive in a fast-paced office setting, take ownership of their work, and bring calm, proactive energy that allows executives to focus on strategic decisions. Join Wellington as an Executive Assistant near Chicago and become an indispensable part of a collaborative team that values reliability, discretion, and polished support.

Day-to-Day Responsibilities

• Maintain and optimize complex executive calendars, resolving scheduling conflicts and coordinating internal and external meetings.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare, edit, and format correspondence, reports, presentations, and briefing materials with consistent attention to accuracy and brand standards.
• Screen and prioritize incoming calls, emails, and requests, routing or responding as appropriate while protecting confidentiality.
• Coordinate logistics for meetings and events such as room setup, technology checks, agendas, and follow-up action items.
• Organize and maintain digital and physical filing systems, ensuring quick retrieval of documents and strict adherence to information security practices.
• Track expenses, process invoices, and assist with budget-related administrative tasks as needed.
• Support special projects and ad-hoc requests that enhance departmental productivity and executive decision-making.

Requirements

• Demonstrated experience supporting senior leaders as an Executive Assistant or in a comparable high-level administrative capacity.
• Expert command of Microsoft Office tools—Outlook, Word, Excel, PowerPoint—and comfort with virtual meeting platforms.
• Superior organizational ability, exceptional attention to detail, and proven talent for managing multiple priorities under tight deadlines.
• Excellent written and verbal communication skills with a professional, polished presence.
• Strong judgment, discretion, and reliability when handling sensitive or confidential information.
• Proactive problem-solving mindset and genuine drive to anticipate needs before they arise.
• High school diploma or equivalent required; relevant postsecondary education or professional certifications are advantageous.

About Wellington

Wellington is hiring for this full-time Executive Assistant opportunity in Chicago, IL and offers a supportive team environment.

Applying for This Role

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.