Executive Assistant

How to use this kit

Ground every answer in facts on this page and the original listing. We never invent Glassdoor-style reviews or salaries that are not in our data.

Interview prep

• Walk through how you built a conflict-free exec calendar under last-minute change
• Describe travel or board-pack prep with tight deadlines and version control
• Explain discretion handling for sensitive correspondence and visitor screening
• Show tools stack (docs, sheets, mail, expense) with an example of reducing admin drag

Fit summary

Strong fit if you like high-trust support work—anticipating needs, clean written output, and calm logistics in a Chicago office setting. Thin employer-specific culture data here; lean on your EA judgment and stakeholder management rather than brand narrative.

Day in the role

As Executive Assistant at Wellington in Chicago, a typical day tracks O*NET executive-support work: protect the principal’s calendar, book travel, draft memos/reports and routine correspondence, route calls, and coordinate records, budgets, and office logistics so executives stay focused.

Skills to emphasize

• Calendar, travel, and priority triage for senior leaders
• Polished writing: memos, letters, reports, basic financial/docs packaging
• Office coordination: records, budgets, vendors, and call routing
• Spreadsheet/database/presentation fluency for exec-ready materials

FAQ from this listing

Is this role remote?

No—the listing is Chicago, IL, United States with remote flagged off, so plan for local/on-site presence.

What does an Executive Assistant actually do day to day?

Per O*NET for this occupation: schedules, travel, documents, office coordination, calls, and routine correspondence for executives.

Where can I verify the occupation tasks?

See the O*NET summary for 43-6011.00 at onetonline.org.

Occupation tasks (O*NET)

Public-domain labor data — prepare examples for 2–3 of these.

• Manage and maintain executives' schedules.
• Make travel arrangements for executives.
• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Prepare responses to correspondence containing routine inquiries.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Greet visitors and determine whether they should be given access to specific individuals.

O*NET source

Company facts (cached)

Website: wellingtonnz.com

Wellington is the capital city of New Zealand. It is located at the southwestern tip of the North Island, between Cook Strait and the Remutaka Range. Wellington is the third-largest city in New Zealand, and is the administrative centre of the Wellington Region. It is the world's southernmost capital of a sovereign state. Wellington features a temperate maritime climate, and is the world's windiest city by average wind speed.

Public cache only — not an employee review.

Role overview (listing rewrite)

Wellington seeks a full-time Executive Assistant in Chicago, IL, United States to deliver high-level administrative support that keeps executive priorities on track and operations running seamlessly. The Opportunity This full-time Executive Assistant role with Wellington in Chicago, IL, United States places you at the center of executive effectiveness. You will partner closely with leadership to remove friction from busy schedules, safeguard confidential matters, and ensure every detail is handled with accuracy and professionalism. Ideal candidates thrive in a fast-paced office setting, take ownership of their work, and bring calm, proactive energy that allows executives to focus on strategic decisions. Join Wellington as an Executive Assistant near Chicago and become an indispensable part of a collaborative team that values reliability, discretion, and polished support. Day-to-Day Responsibilities Maintain and optimize complex executive calendars, resolving scheduling conflicts and coordinating internal and external meetings. Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries. Prepare, edit, and format correspondence, reports, presentations, and briefing materials with consistent attention to accuracy and brand standards. Screen and prioritize incoming calls, emails, and requests, routing or responding as appropriate while protecting confidentiality. Coordinate logistics for meetings and events such as room setup, technology checks, agendas, and follow-up action items. Organize and maintain digital and physical filing systems, ensuring quick retrieval of documents and strict adherence to information security practices. Track expenses, process invoices, and assist with budget-related administrative tasks as needed. Support special projects and ad-hoc requests that enhance departmental productivity and executive decision-making. Requirements Demonstrated experience supporting senior leaders as an Executive Assistant or in a comparable high-level administrative capacity. Expert command of Microsoft Office tools—Outlook, Word, Excel, PowerPoint—and comfort with virtual meeting platforms. Superior organizational ability, exceptional attention to detail, and proven talent for managing multiple priorities under tight deadlines. Excellent written and verbal communication skills with a professional, polished presence. Strong judgment, discretion, and reliability when handling sensitive or confidential information. Proactive problem-solving mindset and genuine drive to anticipate needs before they arise. High school diploma or equivalent required; relevant postsecondary education or professional certifications are advantageous. About Wellington Wellington is hiring…

Full job on Get A Job.AI

Questions to ask them

• What does success look like in the first 90 days for this role?
• How is the team structured, and who would I work with most?
• What tools and systems does this role use daily?
• Is the work primarily based in Chicago, IL, United States, hybrid, or fully remote?