Office Manager

Join AdeptID as an Office Manager in our Boston office. You'll be the operational heartbeat of our growing AI company, orchestrating the systems and spaces that enable our teams to thrive.

About This Position

AdeptID is seeking a detail-oriented Office Manager to lead operations at our Boston, Suffolk County location. As Office Manager, you'll create the foundation our teams depend on—managing facilities, coordinating logistics, and fostering a workplace where talented professionals do their best work. This is a full-time position in the heart of Boston's business district.

Your Responsibilities

• Oversee day-to-day office operations, including facilities management, vendor coordination, and maintenance scheduling
• Manage administrative systems and workflows to ensure smooth onboarding and support for new and existing team members
• Handle purchasing, inventory management, and office supplies to keep the workplace fully stocked and functional
• Coordinate office scheduling, conference room bookings, and meeting logistics
• Serve as the primary point of contact for colleagues, visitors, and external partners
• Organize company events, meetings, and team gatherings that strengthen workplace culture
• Maintain records, manage budgets, and track operational expenses
• Support HR and leadership with administrative tasks and workplace initiatives

Qualifications

• 3+ years of experience in office administration, operations, or facilities management
• Proven ability to manage multiple priorities and deadlines independently
• Strong communication and interpersonal skills with diverse teams
• Proficiency with office management software and tools (scheduling, document management, accounting)
• Excellent organizational abilities and attention to detail
• Problem-solving mindset with the ability to anticipate and resolve issues proactively
• Experience with vendor management and procurement preferred

Why Join AdeptID

At AdeptID, you'll join a fast-growing AI company where innovation and collaboration define our culture. Our Boston office is a center of creativity where talented professionals solve complex challenges. As Office Manager, you'll directly influence our workplace experience and help shape how our teams connect and grow together. You'll work with leadership who values operational excellence and recognizes the critical role you play in our success.

Applying for This Role

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.