Project Administrator CONSTRUCTION

Trueline seeks a full-time Project Administrator CONSTRUCTION to support timely project execution from its Madison, WI location. This is an excellent match for professionals searching Project Administrator CONSTRUCTION jobs in Madison, WI or Project Administrator CONSTRUCTION near me who thrive on precise organization within construction teams.

About This Position

The Project Administrator CONSTRUCTION role at Trueline in Madison, WI centers on delivering accurate administrative foundation for construction activities so field and office teams stay aligned. Candidates drawn to Trueline careers will find this full-time opening rewards clear communication, thorough record keeping, and proactive coordination that keeps projects moving without unnecessary delays.

Day-to-Day Responsibilities

• Maintain organized project files covering contracts, drawings, correspondence, and change documentation so every stakeholder can access current information quickly.
• Assist project managers by tracking schedules, logging milestones, and updating status reports for construction progress reviews.
• Prepare and process invoices, purchase orders, and payment applications while reconciling vendor records against project budgets.
• Coordinate flow of requests for information, submittals, and material deliveries to prevent work stoppages on site.
• Schedule meetings, distribute minutes, and follow up on action items that involve superintendents, subcontractors, and clients.
• Support safety and quality paperwork by collecting signed daily logs, inspection records, and close-out checklists.
• Serve as a reliable point of contact for internal departments and external partners seeking administrative project details.

Requirements

• Proven experience performing administrative duties on construction projects or in a comparable project-driven setting.
• Familiarity with standard construction terminology, documentation practices, and multi-party collaboration.
• Proficiency with word processing, spreadsheets, email, and basic project tracking software used in MMC Madison, WI offices.
• Strong attention to detail, time-management ability, and clear written and verbal communication skills.
• Ability to prioritize multiple concurrent tasks while meeting tight construction-related deadlines.
• High school diploma or equivalent; additional coursework or certificates related to construction administration preferred but not mandatory.
• Willingness to work on site as needed within the Madison, WI area for document hand-offs or meetings.

More About Trueline

Trueline is hiring for this role and offers a supportive team environment.

Next Steps

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.